NextGen@ICANN Terms and Conditions
The only way to apply for the NextGen@ICANN Program is through the online application system. All information requested in the application must be written in English and embedded in the online form. A candidate can only be selected and participate in one NextGen Program; if you applied for a program round but were not selected, you must re-apply for the next ICANN meeting for which you are eligible.
Please take careful note of the application closing dates listed at https://www.icann.org/development-and-public-responsibility/nextgen. Active but incomplete applications will NOT be considered once the system is closed.
An independent selection committee reviews eligible applications. Selection Committee members rank each application according to the NextGen@ICANN selection criteria. The NextGen Program supports approximately 15-20 participants at each of the ICANN Public Meetings A, B and C.
All successful candidates are announced on the ICANN website, approximately 8 weeks after the online application closes; that is the only communication that all applicants will see. Actual dates for all NextGen postings are located on the NextGen web page. Successful candidates also receive a follow-up email at the time of posting.
Successful candidates are required to:
engage with the NextGen@ICANN Program administrator and selected Program Ambassadors in the months leading up to the relevant ICANN Meeting, to learn about ICANN's mission, work and current topics of discussion
create a 5-10 minute presentation based on their studies and related to Internet Governance; this will be submitted prior to the ICANN Meeting and presented to their peers, ICANN staff and community at the ICANN Meeting
fully participate in the ICANN Meeting, attending each mandatory scheduled session as well as other ICANN community sessions
complete a post Meeting survey, remain connected with the NextGen@ICANN community through various media including Facebook and WhatsApp, work with ICANN's Regional teams and their own communities where possible
Travel and Other Support Once Selected
Travel for selected participants will be booked by ICANN via its travel service provider. ICANN will not purchase any travel tickets for a NextGen recipient unless and until that individual has all the necessary travel documents, including visas and in some cases transit visas in their possession and has provided ICANN with pdf copies of such documents.
NextGen participants are not entitled to create their own travel itinerary outside of the ICANN travel provider, nor are they entitled to reroute or extend the itinerary created by ICANN's travel service provider unless agreed upon by the ICANN Constituency Travel team and executed by the ICANN travel service provider.
ICANN shall not be liable for any loss or expenses (including airfares) of the selected participant for travel delays incurred as a result of inaccurate information provided by that individual, delays in submitting the appropriate forms to the relevant authorities or refusals of host or transit country authorities to grant a visa to the NextGen participant.
For ICANN meetings, a stipend not to exceed US $500.00 will be provided to offset reasonable individual expenses (such as meals, ground transport, other travel related expenses, etc.). Separately ICANN will reimburse costs incurred due to obtaining a visa for travel to that ICANN Meeting, up to the USD 200.00 allowed in the ICANN Constituency Travel Guidelines.
ICANN will only cover the cost of a hotel room directly using an ICANN meeting partner hotel as established by ICANN's travel service provider. Any and all hotel surcharges (e.g. telephone calls, room service, laundry, movies) are the responsibility of the NextGen participant. The hotel may request a credit card OR cash deposit from the NextGen to guarantee these expenses.
Required Travel Documents
Each selected NextGen participant must be holding a valid passport prior to ICANN booking any travel (airfare and hotel).
ICANN is not responsible for obtaining visas for NextGen participants but MAY help with communications regarding the visas, including a Form invitation letter to the ICANN meeting for which the individual has been selected to participate.
It is very IMPORTANT that the NextGen participant check with his or her local consulate or agency to obtain any travel documents required by their country of origin or the country hosting the meeting. Visa(s), including transit visas, may be required to connect in certain cities or countries.
** All travel documents must be consistent with the name on the selected NextGen participant's valid passport **
NextGen's should always carry proof of health insurance. Insurance is NOT supplied by ICANN. Acquiring and paying for any and all insurance, including but not limited to travel insurance is the sole and exclusive responsibility of the NextGen participant as is any subsequent claim processing.
National laws and legislation
ICANN is a California non-profit public benefit corporation incorporated in the United States and must therefore comply with all of the laws and regulations of California and the United States.
It is the NextGen participant's responsibility to comply with all local laws, regulations and legislation of the country or countries to which he or she will travel to or transit through (including but not limited to laws pertaining to immigration, taxation, customs, employment and foreign exchange control, as well as visas and required vaccinations).
ICANN will not entertain any claim for work permits or any other costs relating to compliance with the national legislation of any country in the world from a NextGen participant or any third party.
Personal Safety and Health
ICANN is not responsible for the personal health, safety or belongings of the NextGen participant; each selected individual is exclusively responsible for maintaining his or her personal health and safety during the period of the NextGen Program.
ICANN strongly suggests that NextGen participants consult and comply with the views of the diplomatic and consular authorities of the country of their nationality in respect of travel conditions and safety of travellers applicable in the countries to be visited under this NextGen Program. It is not ICANN's responsibility to inform or provide advice to applicants or NextGen selected participants about travel conditions or safety of travellers.
ICANN also strongly suggests that NextGenner's seek guidance from qualified health personnel concerning potential health risks in the areas to be visited. In preparing for a trip, each supported individual should receive, at their own expense, all required and recommended immunizations and take malaria prophylaxis if traveling to an area where malaria is endemic.
Be aware that some transit regions may also require certain vaccinations or lapse time in travel due to your region of origin.
Failure to Comply with Terms and Conditions
Please note that if a selected participant of the NextGen@ICANN Program fails to comply with any one of the above mentioned terms and conditions, ICANN reserves the right to determine the appropriate course of action including, but not limited to: (i) terminating the selected candidate's participation before or prior to the a Meeting; (ii) causing the NextGen participant's early departure from the program and ICANN meeting; (iii) and/or asking the NextGen participant to cover costs for expenditures.