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Terms and Conditions | ICANN Community Childcare Grants Pilot Program

ICANN Community Childcare Grants Pilot Program

Updated on 11 December 2019

  1. Application Process

    Applications for the ICANN Childcare Grants Pilot Program must be submitted using the online application form. All information requested in the application must be written in English. Only one application may be submitted per family.

    ICANN reviews applications based on eligibility. All successful candidates will be notified by email. Recipients' names will be announced on the ICANN website, approximately six weeks after the online application closes.

    For the GDD Industry Summit and ICANN DNS Symposium, up to five (5) grants will be funded in total, and applications will be reviewed on a first-come, first-served basis.

  2. Reimbursement for Childcare Expenses

    The grant is designed to offset childcare expenses for participants of the ICANN Public Meetings and other eligible ICANN events during the event/meeting days. Childcare costs incurred on pre and post-meeting days will not be reimbursed. Meeting/event dates are available on the ICANN Public Meeting calendar, GDD Industry Summit, and ICANN DNS Symposium pages.

    The grant will be given as a reimbursement for expenses and may not exceed USD 750.00 per family. Children must be 12 years or younger by the first day of the ICANN Public Meeting or eligible ICANN event. Allowable expenses are for babysitting and/or childcare service providers for the time they spend caring for a child. The services rendered must take place during the ICANN Public Meeting (or eligible ICANN event) days and in the location where the meeting/event is taking place.

    Meals, toys, tickets to attractions, and travel expenses for the child will not be reimbursed. Any other expenses related to the recipient's participation in the meeting/event, such as meals, travel, and lodging that would already be incurred by the recipient attending the meeting/event are not reimbursable. Hotel expenses, airfare and other transportation incurred by bringing a caregiver to the meeting/event will not be reimbursed. Ongoing childcare expenses that would already be incurred by the recipient will not be reimbursed. Childcare expenses incurred NOT in the city where the ICANN Public Meeting or eligible ICANN event is taking place are not reimbursable.

    Reimbursements are distributed after the ICANN Public Meeting or eligible ICANN event. No funds can be distributed prior to the conclusion of the meeting/event, and no funds are distributed on-site at the meeting/event.

    Program participants must complete a reimbursement form and submit it with original receipts for reimbursable expenses to childcare@icann.org. Reimbursable receipts include original receipts submitted by the childcare provider.

    The reimbursement form and receipts must be submitted within 15 days after the conclusion of the meeting/event. Anything submitted after this date will not be considered for reimbursement.

    To receive reimbursement for childcare services, program participants are required to register and attend the ICANN Public Meeting or eligible ICANN event, as well as complete a post-meeting/event program feedback survey.

    ICANN reserves the right to deny funds to applicants who misrepresent their funding needs.

  3. Financial Responsibilities of Grant Recipients

    Banking Information

    To receive funds from ICANN, all grant recipients must submit a completed Traveler Vendor Setup Form and W-8BEN Form or W-9 Form. These forms are required by tax authorities to identify beneficiaries of funds paid by ICANN. Grant recipients must provide all requested information to enable bank transfers to their personal bank accounts.  Grant recipients may contact their banks to obtain this information. Incomplete or inaccurate information will delay receipt of per diems, stipends, reimbursements, and expense claims may be denied. For instructions, see the Complete Required Form page.

    Note: ICANN wires funds for per diems, stipends, and reimbursements only to personal bank accounts, not to business or organizational bank accounts. ICANN will wire the funds in USD currency.

    If grant recipient cannot receive a wire transfer (for example, certain countries have restrictions on receiving wire transfers from other countries), they can make alternative arrangements with ICANN.

    Reimbursement Deadline

    The reimbursement form and receipts must be submitted within 15 days after the conclusion of the meeting/event. Anything submitted after this date will not be considered for reimbursement.

    Wire Transfer and Foreign Exchange Fees/Losses

    Grant recipients acknowledge and accept the risk that as recipients of wire transfers to any international account – for per diems, stipends, or reimbursements – they may incur foreign exchange fees/losses. ICANN does not reimburse wire transfer fees. For all international wire transfer, ICANN will automatically add $25 USD to the final wire transfer amount to cover any additional fees or foreign exchange loss incurred by receiving wire transfers.

  4. National laws and legislation

    ICANN is a California-based, non-profit public benefit corporation incorporated in the United States and must therefore comply with all laws and regulations of California and the United States.

    It is the participant's responsibility to comply with all local laws, regulations, and legislations of the country or countries to which he/she will travel to or transit through (including but not limited to laws pertaining to immigration, taxation, customs, employment, foreign exchange control, as well as visas and required vaccinations).

  5. Family Safety and Health

    There will be no meeting/conference-sponsored childcare services on-site. ICANN does not sanction or recommend specific childcare providers and does not assume responsibility or liability for childcare services of any sort. It is the responsibility of the parent(s)/legal guardian(s) to thoroughly investigate all childcare providers.

    ICANN is not responsible for the personal health, safety, or belongings of the program participant and the child(ren); each selected individual is exclusively responsible for maintaining his or her personal health and safety during the program period.

    ICANN strongly suggests that participants consult and comply with the views of the diplomatic and consular authorities of the country of their nationality in respect to travel conditions and safety of travelers applicable in the countries to be visited under this program. It is not ICANN's responsibility to inform or provide advice to applicants or selected participants about travel conditions or safety of travelers.

    ICANN also strongly suggests that program participants seek guidance from qualified health personnel concerning potential health risks in the areas to be visited. In preparing for a trip, each supported individual should consider receiving, at their own expense, all required and recommended immunizations and any other related health precautions.

    Be aware that some transit regions may also require certain vaccinations or lapse time in travel due to your region of origin.

  6. Failure to Comply with the Terms and Conditions

    Please note that if a selected recipient of the ICANN Childcare Grants Program fails to comply with any one of the above-mentioned terms and conditions, ICANN reserves the right to determine the appropriate course of action including, but not limited to: (i) terminating the selected recipients' participation before or prior to the ICANN Public Meeting or eligible ICANN event; (ii) and/or non-reimbursement of childcare expenditures.

  7. Privacy Policy

    ICANN respects the protection and privacy of personal information. See ICANN's privacy policy here.

  8. Standards of Behavior and Anti-Harassment Policy

    Grant recipients are expected to follow the ICANN Expected Standards of Behavior and the ICANN Community Anti-Harassment Policy. Any violations may result in ICANN revoking travel support.

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