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ICANN Disbursement Policy

Adopted 10 December 2010

  1. Purpose:
    The purpose of this procedure document is to outline signing authorities granted to ICANN Corporate Officers.

  2. Definition of disbursement obligations:
    Disbursement obligations include all oral and/or written commitments on ICANN’s behalf including contracts for goods or services, employment contracts, lease commitments, investments, purchase orders, and vendor invoices. Disbursement obligations also include traditional payment transactions such as checks, wire transfers, bank transfers, and payroll disbursements.

  3. Review and due care:
    All disbursement obligations must be reviewed for budget impact, risks, legal considerations, optimal procurement practices, ICANN’s internal control policies, and consistency with ICANN’s strategic mission.

  4. Who approves (see chart):
    All disbursement obligations must be approved by an ICANN Officer, as designated by the Board of Directors pursuant to the Bylaws. All disbursement obligations over US$50,000 must be approved by two ICANN Officers. All disbursement obligations over US$100,000 must be approved by three ICANN Officers, one of whom must be the CEO, COO, or CFO. Any obligation US$500,000 or more must be approved by the Board.

Who approves? Disbursement Obligations
Any one ICANN Officer Up to US$50,000
Any two ICANN Officers Up to US$100,000
Any three ICANN Officers, one of whom must be the CEO, COO, or CFO Up to US$500,000
Board of Directors US$500,000 or more.

Payments made to an Officer or to a third party on the Officer’s behalf must be approved by another officer.

Payments made to any Board member must be approved by the CEO, COO, or CFO.

  1. Approval process:
    Approvals may be structured as “up to” approvals. For example, the Board of Directors may approve of a known commitment in advance with a maximum amount approved. If the item is negotiated for a greater amount, then the approval must be requested again.

  2. Reporting:
    The CFO must report on a periodic basis to the Board of Directors, through the Board Finance Committee, on all significant disbursement activities (over US$100,000) as well as report on financial performance and significant variances (over US$50,000) from budgets.

  3. Compliance with Policy:
    The CFO is responsible for complying with and reporting on all financial internal controls including complying with this disbursement policy.

  4. Review of Policy:
    The Board Finance Committee is to review this policy and the appropriate limits at least annually.

Updated Policy (16 March 2012)

Archived Policy (20 February 2008)

Archived Policy (17 October 2006)

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."