Nominating Committee | Frequently Asked Questions 2009
These FAQs will be updated and supplemented. Please check back often.
- What is the role of the Nominating Committee in the ICANN structure?
- What positions and terms will be filled by the 2009 Nominating Committee?
- What is the purpose of having the Nominating Committee select these positions?
- What is the composition of the Nominating Committee?
- What are the criteria for delegates and liaisons to the Nominating Committee?
- Does the neutrality and objectivity requirement in Criterion 4 mean that the delegate or liaison chosen by a constituency or group cannot work for or be a member of the constituency or group?
- What is expected of a Nominating Committee member?
- Who is informed once the Nominating Committee has made its selection(s)?
- Is the appointed liaison/delegate required to be a member of the constituency/advisory committee that makes the appointment?
- Where will the face-to-face meetings be held?
- If a potential delegate/liaison cannot travel to a face-to-face meeting is that a criterion for not selecting him/her?
- Will there be funding available for travel to the face-to-face meetings?
- How much time should Nom Com members expect to allot to Nom Com activities?
- Will Nom Com members be expected to abide by a Code of Ethics?
- I have further questions, who should I ask?
- I received a notice saying that I had been recommended to the Nominating Committee. How do I find out who recommended me?
- I received a notice saying that I had been recommended to the Nominating Committee. How do I tell which position I was recommended for?
- Who will decide if my Statement of Interest is complete?
- Please tell me who can recommend someone. In your formal call, there is no mention about the "recommender". Can anybody (individual, employees, officials, company, organization etc.) be a recommender?
- What should a Recommendation of a potential candidate include?
- Is submitting more than one Recommendation acceptable?
- I'm thinking of submitting a Statement of Interest. Do I need to have a Recommendation to be considered a Candidate?
- Will having a Recommendation benefit my Candidacy in any way?
- I have a detailed resume/CV. Should I attach this as part of my Statement of Interest?
- When is the deadline to submit my Statement of Interest?
- Why should anyone consider serving on the Board of Directors, GNSO Council or At-Large Advisory Committee?
- My first language is not English. Will this affect my Candidacy?
- What does it mean that the positions are "Voluntary"?
- If I am selected by the Nom Com, will I be paid for my time?
- What is the expected time commitment needed to serve on the Board of Directors?
- What is the expected time commitment needed to serve on the GNSO Council?
- What is the expected time commitment needed to serve on the ALAC?
- What is the expected time commitment needed to serve on the ccNSO Council?
- Can you please clarify whether I can apply for all three of the available positions for Director, GNSO Council, and ALAC (set out in the Statement of Interest question 9), or whether I need to specify one position only at the outset?
- Where are ICANN meetings held?
- How many ICANN meetings are there in one year?
- How are ICANN Directors, GNSO Council members, and ALAC members protected from liabilities arising from their service on these groups? Are they indemnified by ICANN? Is there liability insurance?
- I'm considering serving on the GNSO Council/ALAC but don't have the funds to travel to the regular ICANN meetings. Will funds be provided by ICANN for such travel?
- In 2000 some ICANN board members were chosen by an online vote of Internet users. Do I understand correctly that selections made by the Nom Com are final and no election will be held?
- What led to the Nom Com making the final selections so that they need no further ratification or approval?
- The Call states that Nominees will begin their terms at the close of the board meeting in Seoul, Korea in October 2009. Does this mean that they must be present at that meeting? Wouldn't that be a waste? That is, they will be doing nothing productive and when all the business is done, they will officially be seated.
- Who decides how a country should be included in a particular Geographic Region?
Introduced as part of the 2002 ICANN reform process, the Nominating Committee (Nom Com) is responsible for selecting accomplished individuals to serve in key leadership positions within the ICANN structure; including all ICANN Directors except the President and those Directors selected by ICANN's Supporting Organizations, and for such other selections as are set forth in the Bylaws. Currently, these 'other selections' are for the GNSO Council, the ccNSO Council, and the Interim At Large Advisory Committee (ALAC).
In making its selections, the Nom Com has explicit responsibilities in support of ICANN's Core Value 4 in Article I, Section 2 of the Bylaws:
Seeking and supporting broad, informed participation reflecting the functional, geographic, and cultural diversity of the Internet at all policy development and decision-making.
The Nom Com functions independently from the ICANN Board, Supporting Organizations, and Advisory Committees. Nom Com's selections are final.
ICANN Board of Directors:
3 seats, with terms through the conclusion of the ICANN 2012 Annual Meeting.
2 seats, with term through the conclusion of the ICANN 2011 Annual Meeting.
3 seats (Africa, Asia/Australia/Pacific and Latin America & Caribbean regions), with terms through the ICANN 2011 Annual Meeting.
1 seat, with term through the conclusion of the ICANN 2012 Annual Meeting.
A central rationale for using a Nominating Committee to select a portion of the ICANN leadership bodies is to balance the other representation-based selection of Directors and council and committee members with a selection of those who will place the broad public interest ahead of any particular interests, and who are nevertheless knowledgeable about ICANN, its communities and responsibilities.
To achieve this broad public-interest orientation, the membership of the Nominating Committee is drawn from across the ICANN and global Internet communities, on the theory that a Nominating Committee consisting of independent delegates of widely varying backgrounds and interests will, by the imperative of consensus, be able to produce slates of outstanding, highly-qualified, well-respected, and diverse nominees.
Nominating Committee members, although chosen from various constituencies within ICANN, act only on behalf of the interests of the global Internet community, and within the scope of the ICANN mission and responsibilities assigned to it by the ICANN Bylaws. They carry no personal commitments to particular individuals, organizations, or commercial objectives. Thus, although appointed by Supporting Organizations and other ICANN entities, Nominating Committee members act as individuals and are not beholden to their appointing constituencies. Nom Com Members are, however, accountable for adherence to the Bylaws and for compliance with the rules and procedures established by the Nominating Committee.
Article VII, Section 2 of the Bylaws provides that the Nominating Committee shall be composed of the following persons:
- A non-voting Chair, appointed by the ICANN Board;
- The immediately previous Nominating Committee Chair, as a non-voting advisor;
- A non-voting liaison appointed by the ICANN Root Server System Advisory Committee established by Article XI of these Bylaws;
- A non-voting liaison appointed by the ICANN Security and Stability Advisory Committee established by Article XI of these Bylaws;
- A non-voting liaison appointed by the Governmental Advisory Committee;
- Subject to the provisions of the Transition Article of these Bylaws, five voting delegates selected by the At-Large Advisory Committee established by Article XI of these Bylaws;
- Two voting delegates, one representing small business users and one representing large business users, selected by the Business Users Constituency of the Generic Names Supporting Organization established by Article X of these Bylaws;
- One voting delegate each selected by the following entities:
- The gTLD Registry Constituency of the Generic Names Supporting Organization established by Article X of these Bylaws;
- The gTLD Registrars Constituency of the Generic Names Supporting Organization established by Article X of these Bylaws;
- The Council of the Country Code Names Supporting Organization established by Article IX of these Bylaws;
- The Internet Service Providers Constituency of the Generic Names Supporting Organization established by Article X of these Bylaws;
- The Intellectual Property Constituency of the Generic Names Supporting Organization established by Article X of these Bylaws;
- The Council of the Address Supporting Organization established by Article VIII of these Bylaws;
- An entity designated by the Board to represent academic and similar organizations;
- Consumer and civil society groups, selected by the Non-commercial Users Constituency of the Generic Names Supporting Organization established by Article X of these Bylaws;
- The Internet Engineering Task Force; and
- The ICANN Technical Liaison Group established by Article XI-A of these Bylaws; and
- A non-voting Associate Chair, who may be appointed by the Chair, at his or her sole discretion, to serve during all or part of the term of the Chair. The Associate Chair may not be a person who is otherwise a member of the same Nominating Committee. The Associate Chair shall assist the Chair in carrying out the duties of the Chair, but shall not serve, temporarily or otherwise, in the place of the Chair.
Article VII, Section 4 of the Bylaws states that Delegates to the ICANN Nominating Committee shall be:
- Accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and with experience and competence with collegial large group decision-making
- Persons with wide contacts, broad experience in the Internet community, and a commitment to the success of ICANN;
- Persons whom the selecting body is confident will consult widely and accept input in carrying out their responsibilities;
- Persons who are neutral and objective, without any fixed personal commitments to particular individuals, organizations, or commercial objectives in carrying out their Nominating Committee responsibilities;
- Persons with an understanding of ICANN's mission and the potential impact of ICANN's activities on the broader Internet community who are willing to serve as volunteers, without compensation other than the reimbursement of certain expenses; and
- Persons who are able to work and communicate in written and spoken English.
Nom Com works via group decision, through the development of consensus by delegates and liaisons from all constituencies. Criterion 4 addresses how the person selected is expected to behave, not who employs him/her. Those involved in selecting delegates and liaisons may judge that the only way for a delegate or liaison to achieve the desired independence is by restricting employment/consultant status, but that restriction is not required by ICANN. The Nom Com takes very seriously its responsibilities to require Nom Com members to disclose actual and perceived conflicts of interest. See the posted 2009 Code of Ethics, and the Charge to the Subcommittee on Conflicts of Interest at http://www.icann.org/.
Nom Com members are expected to:
- engage in affirmative outreach and recruitment of excellent candidates
- read the submitted and gathered information about each candidate under consideration
- participate in Nom Com teleconferences
- work diligently with Nom Com colleagues toward an overall consensus on the best possible group of candidates to be selected
- adhere to the Code of Ethics
- attend a face-to-face meeting. The nominating committee typically holds two meetings, one soon after the committee is formed, and usually held concurrent with an ICANN meeting, and meeting later in the year when the committee makes its selections.
Given the recruitment nature of Nom Com's work, it will be particularly helpful if members have extensive personal networks of contacts from outside, and within ICANN, that will support effective recruiting. Furthermore it will be valuable for such delegates to also be prepared to develop cross-constituency understanding to build consensus.
The selections are sent to the ICANN Secretary John Jeffrey. The ICANN Secretary makes the formal announcement of the committee's selections.
No, the Bylaws have no requirement in this regard. Appointed delegates and liaisons must meet only the criteria listed in the Bylaws. See also the responses to Questions 2 and 3, above.
The Nominating Committee held a face-to-face meeting at the ICANN meeting in Cairo, Egypt 7-8 November 2008. It expects to hold a face-to-face meeting 26-29 June 2009 in Sydney, Australia. No other face-to-face meetings of the Nom Com are planned at this time. Many Nom Com members are regular attendees of ICANN meetings will participate in the Mexico City meeting in February/March 2009.
No, this is not a criterion listed in the Bylaws. However, please note that Nom Com relies on group decision making and building consensus to accomplish its work. Ideally, all delegates and liaisons would be able to attend such meetings.
The Nominating Committee budget is agreed on an annual basis. Typically Nom Com holds two face-to-face meetings, typically in conjunction with an ICANN meeting, and a selection meeting later in the years. Travel and accommodation expenses have been provided to enable NomCom members to participate in these meetings.
Nom Com members are expected to be able to allot adequate time to read all materials and participate in regular conference calls. Additionally, Nom Com members are expected to actively engage in individual recruitment activities, which may take variable amounts of time. Nom Com members are expected to bring with them extensive personal networks from which to recruit highly qualified candidates--last year each Nom Com member was expected to generate a minimum of 5 Statements of Interest. See also the response to Question 4 above.
Yes. The Code of Ethics committed to by the 2009 committee can be found on the Nom Com webpage.
The work of previous Nominating Committees is documented and can be found linked from the current committee webpage http://nomcom.icann.org.
Under the Nom Com's Code of Ethics, all recommendations and statements of interest are treated as confidential.
The Nominating Committee encourages, but does not require, persons submitting a Recommendation to contact the person recommended to inform him or her of the recommendation, the position(s) for which the person is recommended, and the reason for the recommendation.
Recommendations are sought for the purpose of broadening the candidate pool. Only those individuals who have submitted a complete Statement of Interest will be considered Candidates for selection. How many recommendations a Candidate may have received, or who may have recommended a Candidate, are not influential factors in the selection process.
The Nominating Committee encourages, but does not require, persons submitting a Recommendation to contact the person recommended to inform him or her of the recommendation, the position(s) for which the person is recommended, and the reason for the recommendation.
If you are interested in serving but unsure of which role would be best suited to your qualifications, please see the descriptions of the various positions available in the "About Positions" document [URL for this document will be provide after Nom Com begins accepting Statements of Interest.]
If no information is supplied in response to one or more of the *required* items in your Statement of Interest, you will not be considered a Candidate for Selection. To the extent that Nom Com has the time and capacity to do 15 April 2009 (23:59 GMT).
In the course of its review and evaluation of submitted Statements of Interest, Nom Com may find that it needs clarification or amplification of the content of your submission. In that case, Nom Com will attempt to reach you to obtain additional information.
The limited time available for this process means that potential Candidates are best served by carefully preparing their Statements of Interest, ensuring that they are complete, and submitting them as soon as possible.
4. Please tell me who can recommend someone. In your formal call, there is no mention about the "recommender". Can anybody (individual, employees, officials, company, organization etc.) be a recommender?
Recommendations can be made by anyone. Nom Com has imposed no restrictions as to who can make recommendations.
All that is required is the name and e-mail address of the person recommended and your name and e-mail address.
The Nom Com Coordinator will acknowledge receipt of the Recommendation and encourage the Recommender to liaise with the potential candidate to encourage him/her to submit a Statement of Interest. The Nom Com Coordinator will also contact the potential candidate(s) directly to tell them they have been recommended and to provide to them the instructions and the form for submitting the Statement of Interest.
The Nominating Committee encourages those submitting a Recommendation to contact the person recommended to inform him or her of the recommendation, the position(s) for which the person is recommended, and the reason for the recommendation.
Yes. Since the Nominating Committee is charged with filling multiple positions which have varying roles within ICANN, you might well know more than one individual worthy of your Recommendation.
The Nom Com places great emphasis on developing a Candidate pool of high quality. We are much less concerned about the size of the Candidate pool provided it is large enough to offer multiple well-qualified Candidates for each position.
Therefore we urge you to think deeply about who you feel would be most suitable to serve and then submit only those names to Nom Com.
No. For you to be considered by the Nom Com as a Candidate, you only need to ensure that you have answered all the required items in the Statement of Interest. Your Statement of Interest must be received by the Nom Com no later than 23:59 GMT on 15 April 2009 in order for you to receive full consideration.
No, Recommendations do not influence the priority of individual candidacies, but they are important for the success of the Nom Com Candidate recruiting process.
The Nom Com is using Recommendations to enhance the Candidate pool from which we will make our selections. As you know, we are seeking those individuals who have demonstrated the maturity, experience, knowledge and skills to handle the tasks and make the judgments involved in fulfilling the roles of Board Directors, Generic Names Supporting Organization (GNSO) Council Members, At-Large Advisory Committee (ALAC) Members, and Country Code Names Supporting Organization (ccNSO) Council Members.
Those who provide Recommendations to the Nom Com strengthen our recruiting outreach, encourage potential candidates to participate, and address cultural and professional differences in perceptions about appropriate ways to participate in a candidate search process.
Therefore, we ask those who make Recommendations to actively encourage their Recommendee(s) to submit a Statement of Interest. Only those Recommendees who submit a completed Statement of Interest will be considered by Nom Com.
No. A resume or curriculum vitae (CV) is not required by the Nom Com and should not be attached to Statement of Interest when submitted.
We ask that you carefully consider all the required items in your Statement of Interest and provide your answers to all of them, in English.
Insofar as the information requested in the Statement of Interest is already documented in your resume/CV, you are welcome to copy those parts of your resume/CV into your Statement of Interest at the appropriate places in the Statement.
Your Statement of Interest must be received by the NomCom no later than 23:59 GMT on 15 April 2009 in order for you to receive full consideration. We encourage you to send completed Statement of Interest as early as possible.
The ICANN Board, the GNSO Council, At-Large Advisory Committee, and ccNSO Council, each in its own way, plays a leadership role in ICANN's significant but focused set of responsibilities with respect to the global Internet's stable and secure operation.
Those who serve in these positions will work with accomplished colleagues from around the globe. They will address intriguing technical coordination problems and related policy development challenges with diverse functional, cultural, and geographic dimensions. They will gain valuable insights and experience from working across these boundaries of knowledge, responsibility, and perspective.
Those selected by Nom Com to serve in these positions will gain the satisfaction of making a valuable public service contribution. Placing the broad public interest ahead of any particular interests, they will help ensure the stability and security of this valuable global resource for critically important societal functions.
They will be challenged to use their knowledge, experience, and open-mindedness to develop creative responses to the dilemmas that arise when diverse needs of Internet users, technical possibilities and limitations of the Internet's unique identifier systems, and challenges and opportunities of the competitive business environment interact with each other and with evolving laws and governmental policies.
The agenda for the next two to three years includes an array of interesting and important matters, both technical (such as security, Internationalized Domain Names, and IPv6). and organizational (such as the evolution of relationships with the Regional Internet Registries, the country-code top-level domain constituencies, the root server operators, and the development of the Regional At-Large Organizations.)
No, as long as you are able both to work well and communicate well in written and spoken English. There is no requirement that English must be your first language.
The Nom Com welcomes and encourages participation from all members from wider Internet community, from all over the world. There is no reason, therefore, to expect that your first language is English.
ICANN Directors, GNSO Council Members, ALAC Members, and ccNSO Council Members shall receive no compensation for their services in these positions.
Travel to the ICANN face to face meetings will be reimbursed for Directors, and for those GNSO Council members, ccNSO Council members, and ALAC members that were selected and appointed by the Nom Com process.
ICANN's work benefits from an enormous amount of volunteered effort on the part of many individuals who serve without compensation. These contributions are respected and appreciated.
No, ICANN Directors, GNSO Council Members, ALAC Members, and ccNSO Council Members receive no compensation for their services. ICANN respects the generous contribution of time, energy and effort made by those who serve in these positions. [See Question 7 above, "What does it mean that the positions are 'Voluntary'?"]
The basic responsibilities of an ICANN Director require a commitment of time roughly equivalent to a full day every two weeks, exclusive of any work on Board Committees. The time spent in these basic responsibilities is typically clustered around Board meetings and teleconferences.
Directors spend additional time in connection with their work on Board Committees, a commitment which varies in relation to the number of Committees on which they serve, the scope of the Committee's responsibilities, and their role as Chairman or Member of the Committee.
An average GNSO Council member would spend at least 12 hours per month on Council related activities, with those chairing committees or task forces spending at least 50 hours a month. (The commitment involves a minimum of 6 hours per month based on an average of 1.5 two-hour teleconferences (or physical meetings) per month plus about two hours of preparation for each meeting for reading task force reports and potentially discussing with the community. Participation in committees of the council and/or task forces could easily double that minimum time commitment.)
Approximately 5 hours per week is required of members of ALAC member to fulfill their duties in this role. This includes participating in online (e-mail) discussions, commenting on/contributing to documents/proposed actions (drafted in English), participating in monthly ALAC telephone conferences (in English), and meeting with/making presentations to, local and regional organizations.
An average ccNSO Council member would spend at least 12 hours per month on Council related activities, with those chairing committees or task forces spending at least 50 hours a month. (The commitment involves a minimum of 6 hours per month based on an average of 1.5 two-hour teleconferences (or physical meetings) per month plus about two hours of preparation for each meeting for reading task force reports and potentially discussing with the community. Participation in committees of the council and/or task forces could easily double that minimum time commitment.)
You can indicate your interest in serving all four types of positions by responding to question 9 in your Statement of Interest.
Please mark all the positions for which you are interested in being considered and in which you would be willing to serve if selected by Nom Com.
[Note: The Nom Com may contact you later if it would like to consider you for a position that you have not marked, but Nom Com is working on a very tight schedule. Your carefully considered response to this question now will facilitate Nom Com's deliberations.]
ICANN meetings are held regularly in different parts of the world. A calendar of events is posted on the ICANN Website. http://www.icann.org/meetings/
ICANN generally has 3 meetings per year. There may also be regional meetings scheduled at various times during the year.
Note that much of the work of the ICANN Board, GNSO Council, ALAC, and ccNSO Council is done via e-mail and teleconference.
12. How are ICANN Directors, GNSO Council members, ALAC members, and ccNSO Council members protected from liabilities arising from their service on these groups? Are they indemnified by ICANN? Is there liability insurance?
ICANN Directors, GNSO Council members, ALAC members, and ccNSO Council members enjoy several types of protection from liability for their activities in service to ICANN. These may be summarized as follows:
(a) Indemnification by ICANN. Under its bylaws, ICANN indemnifies members of ICANN bodies against expenses, judgments, fines, settlements, and other amounts that actually and reasonably arise in a proceeding because those persons are acting or have acted as agents of ICANN. There are various conditions to this indemnity, including that the indemnified person's acts were in good faith and done in a manner reasonably believed to be in ICANN's best interests and not criminal. [Bylaws Article XIV]
(b) Insurance. ICANN carries insurance covering liabilities (including defence expenses) that ICANN and its Directors, volunteers, and committee members may incur by reason of acts or omissions solely in their capacities as Directors, volunteers, and committee members acting on behalf of ICANN. The insurance policy includes deductibles, exclusions, and conditions that are ordinary in a liability policy covering directors, officers, and volunteers of a non-profit corporation.
(c) Statutory Immunity. United States federal law and California law contain provisions shielding volunteers to non-profit organizations (such as ICANN) from liabilities for their volunteer work, with some conditions. The U.S. Volunteer Protection Act of 1997 protects volunteers (i.e. those serving without compensation) to non-profit organizations from liability for harm caused by their acts and omissions while acting within the scope of their responsibilities in the organization and not in a wilful, criminal, grossly negligent, reckless, etc. manner. [42 United States Code §§14501-14505] California law provides similar liability protections to volunteer directors. [ California Corporations Code § 5239]
Although there are various conditions and limits on each type of protection, in the aggregate these protections provide significant protection to ICANN volunteers acting in good faith and in the scope of their responsibilities to ICANN.
Yes. ICANN will pay reasonable costs for Nom Com appointees to the GNSO Council, ALAC, and ccNSO Council to attend the ICANN face-to-face meetings.
You understand correctly. The selections by the Nominating Committee are final, and no vote or ratification by Internet users (or by the ICANN Board) will be required.
In 2002, ICANN underwent a reformation process involving extensive discussions throughout the ICANN community. The overall structure that came out of this process is described in ICANN: Blueprint for Reform (posted 20 June 2002) and the Final Implementation and Recommendations of the Committee on ICANN Evolution and Reform (posted 2 October 2002). These documents called for formation of a Nominating Committee to select individuals to serve on key ICANN bodies. The latter report included the proposed Bylaws for implementing the recommendations. The Bylaws that were approved at the Amsterdam ICANN meeting on 15 December 2002 assign to the Nominating Committee the responsibility for selections of all ICANN Directors except the President and those Directors selected by ICANN's Supporting Organizations, and for such other selections as are set forth in the Bylaws. [Article VII, Section 1]
The Nominating Committee's responsibility for selection of three members of the GNSO Council is set forth in Article X, Section 3, paragraphs 1, 2, and 3.
The Nominating Committee's responsibility for selecting five members of the Interim At-Large Advisory Committee is set forth in Article XI, Section 2, paragraph 4.
The Nominating Committee's responsibility for selecting three members of the ccNSO Council is set forth in Article IX, Section 3, paragraph 1(b).
The Transition Article, Article XX, sets forth additional details of the Nominating Committee's role in relation to the transition to the new ICANN structure. Technical revisions for clarification of a few parts of the Bylaws were approved and became effective as of 25 March 2003, but these changes did not modify the basic role of the Nominating Committee.
1. The Formal Call and Statement of Interest states that Nominees will be seated at the close of the board meeting in Korea. Does this mean that they must be present at that meeting? Wouldn't that be a waste? That is, they will be doing nothing productive and when all the business is done, they will officially be seated.
It will be extremely valuable for Selected Nominees to be present during the Korea meeting. They will learn a great deal by their presence at the meeting, and the overlap prior to taking office will afford invaluable communication with outgoing members of the given leadership bodies.
The Nom Com's objective is to inform the ICANN Secretary in time for the nominees to attend the October 2009 meeting.
The ICANN Board determines and reviews how each country should be included in a particular Geographic Region, with the review at least once every three years. The latest review is available here.
According to the Bylaws there are 5 Geographic Regions
- Latin America/ Caribbean islands;
- and North America
By having geographic diversity provisions in its Bylaws, ICANN emphasizes broad International representation both on the Board and throughout other key structures within ICANN.
[See http://www.icann.org/general/bylaws.htm. In particular:
Bylaws Article I, section 2(4)
Bylaws Article VI, Section 2(2); Section 5
Bylaws Article VII, Section 5
Bylaws Article XI, Section 2(4)(b)]