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Public Comment and Discussion: Document Publication Operational Policy

A public comment period has opened today for 30 days on a proposed document publication operational policy for ICANN’s international public meetings.

That policy includes:
  • A single 15-working-day deadline for documents, including meetings agendas
  • Best practice guidelines on the production of meeting agendas, cover sheets and executive summaries
  • Emphasis on the use of plain language and minimised use of jargon
  • Sections considering the issues of translation, earlier provision of presentations, and reporting on the efficacy of the operational policy

The community is encouraged to respond to the policy online and through email. The results of the comment period will be used to revise the policy, with the expectation that it will be put to the Board for formal approval in time for or at the Seoul meeting in October.

The Board formally approved at its July meeting a single 15-working-day deadline for all ICANN international public meetings (resolution 2009.07.30.11). At the same time it requested that an operational policy providing fuller details be published for public comment with the Board Public Participation Committee reporting back to the Board with any suggested refinements (resolution 2009.07.30.12). See for more details.

In addition to the public comment period, the Board Public Participation Committee will be holding a public online session in September to receive additional feedback.

More details on both can be found below.

Public Comment Period

The public comment period will be experimenting with new forum software in an effort to allow for more interaction and discussion between community members.

vBulletin is a widely used piece of forum software that is a move away from the current static email approach taken by ICANN. You can view the forum online at:

You will need to register to post comments online. Alternatively, email comments will be received at the address:

You can view the draft Document Publication Operational Policy at: [PDF, 148K].

Public Participation Committee Public Session

The Committee will be holding an online session to discussion both the document publication operational policy and broader issues of participation with the community in September (the exact date and time will be announced soon).

The session will use the Adobe Connect remote participation software that ICANN has been using at its international public meetings and smaller regional meetings over the past few months.

A simple link will allow you to see and hear the Committee as well as any relevant presentations. You will be able to interact with others in a chatroom, put forward typed questions, as well as virtually raise your hand to be called upon to ask a question using your computer’s microphone.

The session is an experiment in opening up Board Committee work and discussions to the community. The URL of the session will be: and it will run for 90 minutes.

You can find more details on the session, which will be updated as information become available on the public participation website at:

Related links

Document Publication Operational Policy [PDF, 148K]

Public comment discussion space

Public Participation Committee session details

Public Participation Committee online session

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Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."