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Public Comment and Discussion: Document Publication Operational Policy

8 September 2009

A public comment period has opened today for 30 days on a proposed document publication operational policy for ICANN’s international public meetings.

That policy includes:
  • A single 15-working-day deadline for documents, including meetings agendas
  • Best practice guidelines on the production of meeting agendas, cover sheets and executive summaries
  • Emphasis on the use of plain language and minimised use of jargon
  • Sections considering the issues of translation, earlier provision of presentations, and reporting on the efficacy of the operational policy

The community is encouraged to respond to the policy online and through email. The results of the comment period will be used to revise the policy, with the expectation that it will be put to the Board for formal approval in time for or at the Seoul meeting in October.

The Board formally approved at its July meeting a single 15-working-day deadline for all ICANN international public meetings (resolution 2009.07.30.11). At the same time it requested that an operational policy providing fuller details be published for public comment with the Board Public Participation Committee reporting back to the Board with any suggested refinements (resolution 2009.07.30.12). See http://www.icann.org/en/minutes/prelim-report-30jul09.htm for more details.

In addition to the public comment period, the Board Public Participation Committee will be holding a public online session in September to receive additional feedback.

More details on both can be found below.

Public Comment Period

The public comment period will be experimenting with new forum software in an effort to allow for more interaction and discussion between community members.

vBulletin is a widely used piece of forum software that is a move away from the current static email approach taken by ICANN. You can view the forum online at: https://vbulletin.dev.icann.org/

You will need to register to post comments online. Alternatively, email comments will be received at the address: document-deadline-policy@icann.org.

You can view the draft Document Publication Operational Policy at: http://www.icann.org/en/participate/draft-document-publication-operational-policy-en.pdf [PDF, 148K].

Public Participation Committee Public Session

The Committee will be holding an online session to discussion both the document publication operational policy and broader issues of participation with the community in September (the exact date and time will be announced soon).

The session will use the Adobe Connect remote participation software that ICANN has been using at its international public meetings and smaller regional meetings over the past few months.

A simple link will allow you to see and hear the Committee as well as any relevant presentations. You will be able to interact with others in a chatroom, put forward typed questions, as well as virtually raise your hand to be called upon to ask a question using your computer’s microphone.

The session is an experiment in opening up Board Committee work and discussions to the community. The URL of the session will be: http://icann.na3.acrobat.com/ppc/ and it will run for 90 minutes.

You can find more details on the session, which will be updated as information become available on the public participation website at: http://public.icann.org/en/ppc-sep09/.

Related links

Document Publication Operational Policy
http://www.icann.org/en/participate/draft-document-publication-operational-policy-en.pdf [PDF, 148K]

Public comment discussion space
https://vbulletin.dev.icann.org/

Public Participation Committee session details
http://public.icann.org/en/ppc-sep09/

Public Participation Committee online session
http://icann.na3.acrobat.com/ppc