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Board Governance Committee (BGC) Meeting Minutes

BGC Attendees: Cherine Chalaby, Bill Graham, Ram Mohan, Ray Plzak, R. Ramaraj, Mike Silber and Bruce Tonkin – Chair

Other Board Member Attendees: Sébastien Bachollet, Steve Crocker, Chris Disspain, Bertrand de La Chapelle, Erika Mann, and Gonzalo Navarro

Staff Attendees: John Jeffrey – General Counsel and Secretary; Michelle Bright, Samantha Eisner, David Olive, Amy Stathos and Alina Syunkova

Invited Observer: Olga Madruga-Forti


The following is a summary of discussion, actions taken and actions identified:

  1. Minutes – The BGC approved the minutes of its prior meeting in August 2012.

  2. NomCom Chair and Chair-Elect – The BGC reviewed the statements of interest provided for service as NomCom leadership and identified a short list of candidates. The BGC also discussed how to weigh qualifications among the candidates and the difference in qualifications needed among those appointed Chair and Chair-Elect. In addition, the BGC discussed the issue of conflicts of interest within ICANN and how that might affect consideration of candidates.

    • Action:

      • Discuss potential for separating recruitment function from the NomCom processes, for future BGC meeting.

      • BGC members to conduct interviews of identified candidates.

  3. Board Committees – The BGC discussed the standing committees of the Board as well as the use of working groups, which are formed with a specific goal and end date. The discussion focused on the need to identify what functions the Board needs to perform that requires the work of a committee.  The BGC also discussed reviewing the function of committees in light of the changes within the ICANN organizational structure, as well as engaging with staff about the benefit of committees to staff, such as the ability to get guidance from the Board. Finally, the BGC discussed the perceived value of committee membership, and agreed that it is necessary to make sure that reviews of committee charters are performed.

    • Action:

      • Staff to review the Bylaws to identify required functions of the Board and map to committees.

      • Schedule review of committee charters at an upcoming BGC meeting.

  4. Alignment of Board Terms – The BGC discussed the proposed Bylaws revisions drafted to effectuate the alignment of all Board terms to begin upon the conclusion of the Annual General Meeting. The BGC approved a recommendation to the Board that the Bylaws revisions be posted for public comment. The Chair abstained from voting on the recommendation.

    • Action:

      • Staff to forward the BGC recommendation to the Board.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."