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Board Governance Committee (BGC) Meeting Minutes

BGC Attendees: Dennis Jennings – chair; Steve Goldstein, Rita Rodin Johnston, Ram Mohan, and Raymond Plzak

Apologies: Harald Alvestrand

Staff Attendees: Samantha Eisner, Diane Schroeder, and Amy Stathos

ICANN General Counsel: John Jeffrey


The following is a summary of discussion, actions taken and actions identified:

  1. Discussed and approved minutes from prior meeting.
  2. Reviewed status of committee action items identified at last meeting.
  3. Discussed and revised potential committee membership slate.
    • Action:
      • BGC Chair to continue discussions with Board members on proposals and report back to BGC at meeting in Seoul.
  4. Received update on BGC work calendar to address all BGC responsibilities as set forth in the BGC Charter as well as those projects that arise throughout the year. BGC members agreed to adopt the calendar.
    • Action:
      • Staff to utilize BGC Calendar to drive the agenda for future meetings.
  5. Discussed proposed topics for BGC consideration and future work, including formation of a succession plan for Board and Board Committee leadership and recommending metrics for Board Committee performance.
    • Actions:
      • Staff to revise topic list to map to charter headings and address BGC member comments, for consideration in Seoul.
      • Staff to include topics on BGC calendar for BGC consideration in Seoul.
  6. Discussed Board conflict of interest statements and need for concise communication to Board members regarding obligations to disclose potential future interests.
    • Action:
      • Staff to prepare requested briefing for discussion in Seoul.
  7. Received update from Staff on Board member induction program in Seoul and on Board training program for upcoming year.
    • Action:
      • Staff to circulate note to Board seeking requested training topics and items for upcoming year.
  8. Received update on BGC Reports for presentation in Seoul, including a report of activities since Sydney and an Annual Report on Reconsideration Requests.
    • Action:
      • BGC members to review draft reports and provide edits, if any, to staff as soon as possible.
  9. Discussed formalizing process for establishing working groups and subcommittees, including creation of charters and forms of reference.
    • Action:
      • Staff to review Board Committee process to determine if it could be easily adapted to working groups and subcommittees.
      • Staff to provide BGC with a briefing relating to the required reviews arising from the Affirmation of Commitments.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."