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Board Governance Committee Minutes

The Board Governance Committee (BGC) met on 3 December 2008 at 17:00 UTC

BGC members present: Dennis Jennings - chair, Roberto Gaetano and Steve Goldstein

BGC members not present and send apologies: Rita Rodin Johnston and Demi Getschko

Staff members present: John Jeffrey, Diane Schroeder and Amy Stathos

The following is a summary of discussion, actions taken and actions identified:

  • Unanimously approved minutes from 1 and 2 November meetings.
  • Discussed creation and revisions to a Committee Transition Process to be followed upon the transition of committee membership and leadership after each annual meeting. Action: Staff to make additional revisions as discussed, distribute to all committees for consideration and continue to update as needed.
  • Discussed creation and revisions to Committee Standard Operating Procedures to be followed by committees throughout the year. Action: Staff to make additional revisions as discussed, distribute to all committees for consideration and continue to update as needed.
  • Discussed additional revisions to and unanimously approved revised BGC charter. Action: Staff to make additional revisions and finalize charter for BGC agreement and recommendation to Board for Approval.
  • Discussed and suggested additional revisions to Ombudsman Framework. Action: Staff to review Bylaws, discuss additional suggested revisions with Ombudsman and present results of those discussions at future BGC meeting.
  • Discussed Board performance, including: (i) establishing process for assessing Board member skills; (ii) identifying topics for training sessions for the Board; (iii) next steps in analysis of Board performance and self-review; and (iv) interaction between Board and senior management. Action: Staff to research potential skill assessment mechanisms and training options for Board and then present those to the BGC for consideration.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."