Board Governance Committee (BGC) Minutes 8 April 2009

BGC members present: Roberto Gaetano, Demi Getschko, Steve Goldstein, Dennis Jennings – chair, and Rita Rodin Johnston

Staff Members Present: Samantha Eisner, John Jeffrey, Diane Schroeder and Amy Stathos

The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from prior meeting.
  • Discussed status of Committee action items identified at prior meeting.
  • Discussed revised Conflicts of Interest (COI) Policy, and unanimously approved recommendation to Board to approve for public comment. Action: Staff to revise COI Policy pursuant to BGC comments, and present to ICANN Board for approval to post for public comment.
  • Discussed revisions to Board Committee and Leadership Nomination Procedures and unanimously approved recommendation to Board for approval. Action: Staff to present to Board for approval.
  • Discussed BGC work plan for upcoming year. Action: Staff to provide BGC samples of potential project planning platforms.
  • Discussed proposed Standard Operating Procedures for Communications with Board. Action: Staff to update materials and to provide BGC with further information on proposed parameters and workflow procedures.
  • Discussed Board induction and training materials. Action: Committee Chair and Staff to continue work on outlining the training process and identify suggested topics for next training; Staff to continue to work to enhance induction program.
  • Discussed process for Board self-assessment. Action: Committee Chair to re-circulate information on potential tool for Committee members to provide feedback and comments.
  • Discussed status of Ombudsman Framework public comment period and BGC role related to Ombudsman office.
  • Discussed process for providing Nominating Committee with information relating to skills for Board member nominees.
  • Thanked Demi Getschko for service to the BGC and Board.