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Minutes | Board Governance Committee (BGC) Meeting 8 September 2020

Note: This meeting was held on 8-9 September 2020.

BGC Attendees: Becky Burr, Ron da Silva, Ihab Osman, Kaveh Ranjbar, León Sánchez, Matthew Shears, and Tripti Sinha (Chair)

Other Board Member Attendees: Maarten Botterman, Sarah Deutsch, Chris Disspain, Avri Doria, Danko Jevtović, Göran Marby, and Nigel Roberts

ICANN Org Attendees: Franco Carrasco (Board Operations Specialist), John Jeffrey (General Counsel and Secretary), Vinciane Koenigsfeld (Senior Director, Board Operations), Liz Le (Associate General Counsel), Wendy Profit (Board Operations Senior Manager), Amy Stathos (Deputy General Counsel), and Theresa Swinehart (SVP, Global Domains & Strategy)

The following is a summary of discussions, actions taken and actions identified:

  1. Agenda review and request to add to Any Other Business (AOB) – The Chair reviewed the meeting agenda. The BGC Chair noted that, time permitting, the Committee will discuss Board self evaluation survey results under AOB.
  2. Review of Prior Action Items – The BGC Chair recapped the action items from the prior meeting and confirmed that all of the prior action items had been completed: (a) ICANN org prepared the Board materials regarding the BGC's recommendation for the 2021 Nominating Committee Leadership; (b) ICANN org updated the tracking spreadsheet of existing Board Working Groups and Caucuses with the BGC's input; and (c) BGC Chair circulated an updated Committee Slating Guidelines document for further BGC consideration and input; and thereafter, upon receiving consensus from the BGC, the document was shared with the full Board.
  3. Slating Discussion – Board Committees and Other Board Groups – The BGC Chair presented the revised Committee Slating Guidelines (Guidelines) for slating of Board Committees and other Board groups. The BGC Chair noted that the Guidelines are intended to assist with slating and are not intended to be rigid rules. The BGC then discussed membership and leadership of the Board Committees, Board Caucuses, and Board Working Groups slates, as well as Agenda Block Leads, taking the Guidelines into account. The BGC also discussed whether any of the working groups or caucuses should be retired or change forms and agreed that further discussion on some was needed. The BGC also noted that it may need to make adjustments depending on the results of the Nominating Committee Board member selection results.

Published on 25 September 2020