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Audit Committee (AC) Meeting Minutes 16 November 2013

AC Attendees: Bill Graham, Olga Madruga-Forti, Erika Mann – Chair, and Gonzalo Navarro

Staff Attendees: Susanna Bennett – Chief Operating Officer, Xavier Calvez – Chief Financial Officer, John Jeffrey – General Counsel and Secretary, Michelle Bright, Jacks Khawaja, and Elizabeth Le

The following is a summary of discussion, actions taken, and actions identified:

  1. Minutes – The AC approved the minutes from the 26 September 2013 meeting.

  2. Annual Independent Audit Update – Staff provided the AC with an update on the annual independent audit for FY13. Since the last AC Meeting on 26 September 2013, the independent auditor has completed the audit report. The FY13 Audit Report was published on the ICANN website on 23 October 2013.

  3. Auditors Renewal Process – Staff provided an update of the auditor selection process for FY14 audit. The AC previously agreed that ICANN would engage in a more comprehensive selection process for the FY14 auditors to accommodate for the growth and internationalization of ICANN, and that the engagement would be conducted through a Request for Proposal (RFP) process. Staff reported that the process is proceeding as discussed. With the completion of the FY13 Audit Report, ICANN will begin the RFP process. The plan is to complete the selection process and have engaged an independent auditor by the end of December 2013 or beginning of January 2014 to optimize the amount of knowledge acquisition time provided to the auditor (if different than the current firm). The AC noted that given ICANN's pre-existing relationships with some of the Big 4 accounting firms, a comprehensive conflicts of interest check would be performed to make sure that there is no conflict prior to any engagement.

Published on 19 February 2014