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Minutes | Board Governance Committee (BGC) Meeting

BGC Attendees: Becky Burr, Sarah Deutsch, Avri Doria, Danko Jevtović, Ihab Osman, León Sánchez, and Tripti Sinha (Chair)

Other Board Member Attendees: Manal Ismail, Patricio Poblete, and Katrina Sataki

ICANN org Attendees: Bart Boswinkel (Sr. Director, ccNSO Policy Development Support), Michelle Bright (Board Content Coordination Director), Franco Carrasco (Board Operations Specialist), Samantha Eisner (Deputy General Counsel), John Jeffrey (General Counsel and Secretary), Elizabeth Le (Associate General Counsel), David Olive (SVP, Policy Development Support), Amy Stathos (Deputy General Counsel), and Theresa Swinehart (SVP, Global Domains and Strategy)

The following is a summary of discussions, actions taken and actions identified:

  1. Agenda review – The Chair opened the meeting and reviewed the meeting agenda.
  2. Opening remarks from BGC Chair/review of past activities – The Chair reviewed the following action items from the prior meeting: (a) ICANN org to circulate the summary of Board members' statements of interest disclosures to Board members for review and then publish; (b) ICANN org to revise and finalize the Nominating Committee (NomCom) Board Member Position Description document to capture the issues raised during the meeting, to circulate the revised document via email for BGC approval, and thereafter to send the final document to the NomCom Secretariat for publication; and (c) ICANN org to update the work plan to reflect the Committee's discussion. The Chair noted that all action items have been completed.
  3. Charter for Board Ad-Hoc Group on ccNSO Proposed Retirement of ccTLDs – The BGC received a briefing from ICANN org on the background relating to the Charter for the Board Ad-Hoc Group on the ccNSO's proposed retirement of county code top level domains. The mandate of the Board Ad-Hoc Group is laid out in Section 1 of the Charter. The BGC discussed the responsibilities of the Ad-Hoc Group, which is set forth in Section 2 of the Charter, and includes, among others, "[r]eview and provide guidance to the Board on matters relating to the overall implementation of the proposed policy" and "preparation of advice to the Board to manner in which ccNSO proposed policy recommendations should be handled by the Board going forward." Following discussion, the BGC approved the Charter. The BGC Chair noted that she will send out a call for expressions of interest to serve on the Ad-Hoc Group, and further noted that Becky Burr, Avri Doria, Patricio Poblete, and Katrina Sataki have already expressed their interests.

    • Actions: Chair to send out an email to full Board asking for expressions of interest to serve on the Ad-Hoc Group.
  4. Review of Board Five Question Survey – The BGC reviewed the Five Question Survey which is completed for term-ending Board members who are seeking a subsequent term. The results of the survey are meant to be shared with the selecting bodies. The Committee reviewed the survey and determined that it did not need updating.

    • Actions: ICANN org to launch survey.
  5. Review of Peer Evaluation Survey – The BGC reviewed the Peer Evaluation Survey and determined that it did not need updating. The BGC engaged in a discussion regarding the effectiveness of the survey and whether there are other Board best practices related to self-improvement tools that the Committee should consider. The BGC asked org to research the value of this type of review and whether there are other Board best practices on self-improvement that may be relevant to this Board.

    • Actions: ICANN org to research the value of the peer evaluation reviews and whether there are other Board best practices on self-improvement that may be well suited for this Board.
  6. Call for Expression of Interest for Board Member Seat on the Independent Review Process (IRP) Implementation Oversight Team (IOT) – The Committee noted that one of the two Board seats on the IRP-IOT, previously held by Nigel Roberts, needs to be filled. The BGC Chair stated that she will send out an email asking for expressions of interest to serve as a member of the IRP-IOT.

    • Actions: BGC Chair to send out an email to full Board asking for expressions of interest to serve as a member of the IRP-IOT.
  7. AOB – The BGC briefly discussed the process for handling advice from the advisory committees, noting that it is slated to be discussed at the full Board level.

Published on 25 May 2022

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."