Purpose: This Public Comment proceeding seeks input on the revised Community Travel Support Guidelines (Guidelines).
Current Status: The revised Guidelines reflect feedback from supported travelers and observations of ICANN Travel Support since October 2018.
Next Steps: ICANN org will review Public Comment submissions and prepare the revised Guidelines for publication.
Section I: Description and Explanation
These Guidelines are intended primarily for supported travelers attending an ICANN Public Meeting or other approved ICANN event. They also contain information about travel support intended for ICANN community groups that select supported travelers. These Guidelines cover the process, guidelines, and scope of the support that ICANN provides to supported travelers. ICANN org revised these Guidelines based on observations and practical experiences in the areas of financial responsibilities of supported travelers, air transportation, and accessibility, among others.
Section II: Background
ICANN organization relies in part on the interaction of community members to advance policy development, technical, and other work. In addition, ICANN org is committed to facilitating the participation of community members not yet fully engaged with ICANN. Outside ICANN Public Meetings, much of ICANN's work is done over the Internet and through teleconferences. Even with options for remote participation, meeting in person continues to be an important part of ICANN work.
Currently, ICANN supports more than 300 community members to attend each ICANN Public Meeting and spends considerable resources on travel support for community members. The ICANN org Travel Support team is dedicated to ensuring that support is implemented fairly, consistently, economically, and with administrative efficiency for all supported travelers and for ICANN. Consistent with ICANN's commitment to accountability and transparency, these Guidelines set forth the process and scope of support that ICANN provides to supported travelers.
ICANN Travel Support updates these Guidelines periodically based on community feedback gathered from:
- Public Comment;
- Open sessions at ICANN Public Meetings;
- Formal consultation with Supporting Organizations, Advisory Committees, Stakeholder Groups, and Constituencies; and
- Individual community members.
Section III: Relevant Resources
Community Travel Support Guidelines (revised 2020)