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ICANN57 Hyderabad: What You Need to Know (Part 2)

Further to my blog on 25 July 2016, I would like to share details on visa applications to assist all who are attending ICANN57 Annual General Meeting in Hyderabad with your travel planning.

We have worked extensively with the India government to ensure a clear and smooth process for all Indian visa applications. They have also assured us that all ICANN57 visa applications will be treated as priority.

All delegates requiring visas to India should visit here to find the nearest India diplomatic mission to apply for your visa. You must apply for a Conference Visa. Please refer to the guide we have put together for reference. Apply early as the process could take up to two weeks. You will also need
invitation letters from ICANN and the local host, which may take another two weeks to generate.

Do take note that the e-Tourist Visa will not be applicable for our ICANN meeting. Any traveler trying to enter India with the e-Tourist Visa may be denied entry. If you have an existing valid Business Visa, you need not still need to apply for the Conference Visa. Please visit the meeting site (https://meetings.icann.org/en/hyderabad57/travel) for more details.

We have set up a dedicated email (
icann57visasupport@icann.org) that you can contact should you need any further clarification about the visa.

Remember to
register for ICANN57 and check our meeting site for regular updates. Lastly, don't forget to attend the webinar on 7 September 2016 (1500 UTC) where we will share more information on ICANN57, logistics, accommodations and travel. Look out for our announcement and join us then.

Comments

    Tatiana Tropina  09:18 UTC on 17 August 2016

    I wonder: why this information is shared in the second half of August? The timeline doesn't allow for any clean and smooth process. As far as I gathered from the information on the ICANN 57 meeting page, it will take approx. 2 weeks for the local host to generate the letter. 2 weeks! Then it will be ready in the beginning of September. My country (I live in Germany, but I am not a German national) doesn't allow me to have two passports, so I have to secure at least two weeks to apply for this visa with my only passport. Actually, the local Indian visa centre says I have to apply 4 weeks in advance. For any frequent traveller (I travel for my main job a lot) this is just simply not acceptable. We asked ICANN many times to make the visa process smooth. I don't remember when the last time I saw the visa process that requires such a long time. I know there is remote participation and of course I will have to go for it. As far as I understand from reading comments at different fora, I am not the only one shocked with visa processing time. I think this is utterly unacceptable in terms of inclusiveness of the meetings.

    Nicholas Tomasso  20:09 UTC on 24 August 2016

    Hello Tatiana, Thank you for taking the time to share your comment. We understand the frustration with the visa process for entry into countries that require one. ICANN was unable to obtain permission to use the faster e-Tourist visa process due to the length of the ICANN meeting. The move of ICANN57 from Puerto Rico to India, and finalizing the details on which type of visa would be required for our conference, did cause a delay. We apologize for that delay. The Indian Government has provided us with every assurance that they will treat our visa applications as a priority. ICANN Meetings is always working to improve on sharing information more quickly to assist the community in their travel planning. Please do contact icann57visasupport@icann.org and we'd be happy to help. Best regards, Nick

    ashwin sasongko sastrosubroto  22:14 UTC on 29 August 2016

    Dear Sir/Madam, To apply for Indian Visa, we need the invitation letter from the Indian Organizer. Also from the Indian Visa website, it is mentioned that the Indian organizer needs to get permission from several Indian Ministries. Hence I think, it is important for us to get the invitation from the Indian Organizer as soon as possible. Best Regards, Ashwin (Indonesia)

    Liana Teo  19:47 UTC on 30 August 2016

    Dear Ashwin, Thank you for your comment. Yes, you will need invitation letters from the Indian host and ICANN to apply for your visa. Please use this link (https://invitationletters.icann.org/) to request for an ICANN invite letter. Once we have your details, we will automatically forward them to the Indian host to generate the host invite letter. This could take from 5 - 10 business days. So we recommend that you apply as soon as possible. If you have further queries, please contact icann57visasupport@icann.org and we will assist. Regards, Liana

    Parry Aftab  23:47 UTC on 21 September 2016

    We want to host a satellite meeting for the newIndia trust Cybersafety India on connecting the analog and protecting the digital public. Is it too late to make this an official event? what is the process for coordinating a satellite meeting/workshop? Thanks Parry

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