Minutes | Board Finance Committee (BFC) Meeting | 12 April 2016

Published 22 May 2016

BFC Attendees: Cherine Chalaby (Co-Chair), Ron da Silva, Asha Hemrajani (Co-Chair), Markus Kummer and George Sadowsky

BFC Member Apologies: Chris Disspain

ICANN Executive and Staff member Attendees:  Megan Bishop (Board Operations Coordinator), Michelle Bright (Board Operations Content Manager), Xavier Calvez (Chief Financial Officer), Melissa King (VP, Board Operations), Elizabeth Le (Senior Counsel), Wendy Profit (Board Operations Specialist), Amy Stathos (Deputy General Counsel), and Nicholas Tomasso (VP, Meetings)

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The following is a summary of discussions, actions taken and actions identified:

1. Venue for ICANN57 – Staff presented an overview of possible venues and estimate of costs in the event that a replacement location is needed for the third ICANN Public Meeting in 2016. San Juan, Puerto Rico was originally selected as the venue for ICANN57, however the Zika virus outbreak has caused concerns that the location may not be suitable for ICANN57. Staff conferred with the SO/AC leaders in order to obtain community input on a potential venue change, and conducted a search for suitable alternative venues for ICANN57. The BFC discussed venue costs for potential new venues, the potential change costs, and various scheduling issues related to the available meeting dates in potential alternative venue locations. The BFC requested that staff conduct further research regarding alternative venue locations and available dates for ICANN57 that do not conflict with other currently scheduled meetings, and provide the BFC with an update at the next BFC meeting.

   • Action:

     • Staff to conduct further research regarding alternative venue locations and available dates for ICANN57 that do not conflict with other currently scheduled meetings, and to provide an update at the next BFC meeting.