Transportation
- Travel will be booked by ICANN via its travel service provider. ICANN
will not purchase any travel tickets for a Fellowship recipient unless
and until the Fellow has all the necessary travel documents, including
visas and transit visas in their possession and has provided ICANN with
pdf copies of such documents.
- Fellows are not entitled to create their
own travel itinerary, nor are they entitled to reroute or extend the
itinerary created by ICANN’s travel service provider.
- ICANN shall not be liable for any loss or expenses (including airfares)
of the applicant for travel delays incurred by the applicant as
a result of inaccurate information provided by the applicant, delays in
submitting the appropriate forms to the relevant authorities or refusals
of host or transit country authorities to grant a visa to the applicant.
Allowances
- For ICANN meetings, a stipend not to exceed US $300.00 will be provided
to offset reasonable individual expenses (such as meals,
ground transport, related expenses, etc.). Stipends will be provided to
Fellows by ICANN upon completion of the ICANN meeting.
- ICANN
will only cover the cost of a hotel room directly using an ICANN meeting
partner hotel as established by ICANN’s travel service provider. Any
and all hotel surcharges (e.g. telephone calls, room service, laundry,
movies) are the responsibility of the Fellow. The hotel may request a credit
card from the Fellow to guarantee these expenses.
National laws
and legislation
- During the travel covered under ICANN Fellowships, it is the Fellow’s
responsibility to comply with all local laws and
legislation of the country or countries to which he or she will travel
(including but not limited to laws pertaining to immigration, taxation,
customs, employment and foreign exchange control).
- It is the Fellow’s
responsibility to comply with all regulations (including those dealing
with visas and required vaccinations) of any country visited.
- ICANN is not responsible for obtaining visas for Fellows and is not
responsible for any costs incurred by Fellows
by applying for and obtaining visas.
- Upon request, ICANN will provide a form invitation letter to any Fellow,
inviting the Fellow to the ICANN meeting for
which the Fellow has been granted a Fellowship.
- ICANN will not entertain any claim for work permits or any other costs
relating to compliance with the national
legislation of any country in the world from a fellow or any third party.
- ICANN is a California non-profit public benefit corporation incorporated
in the United States and must therefore
comply with all of the laws and regulations of California and the United
States.
Required Travel Documents
Each Fellow must be holding the
following documentation prior to ICANN booking any travel (airfare and hotel):
- a. A valid passport.
- Travel documents as required by the Fellow’s country of origin or the
country hosting the meeting.
Visa may be required. It is very IMPORTANT that the Fellow check with
his or her local consulate agency.
- Transit Visas may be required to connect in certain cities or countries.
Fellows should check with their local consulate agency.
- Fellows should always carry proof of health insurance. Insurance is
NOT supplied by ICANN.
**All travel documents must be consistent with the name on the Fellow’s
valid passport**
Personal Safety and Health
- Acquiring and paying for
any and all insurance, including but not limited to travel insurance
is the sole and exclusive responsibility of the Fellow.
- Claim processing
(including any costs involved) is the responsibility of the Fellow.
- ICANN
is not responsible for the personal health, safety or belongings of the
Fellow.
- Each Fellow is exclusively responsible for maintaining his or her
personal health and safety during the period
of the Fellowship.
- ICANN strongly suggests that Fellows consult and comply with the views
of the diplomatic
and consular authorities of the country of their nationality in respect
of travel conditions and safety of travelers applicable in the countries
to be visited under this Fellowship. It is not ICANN’s responsibility to
inform or provide advice to applicants or Fellows about travel conditions
or safety of travelers.
- Should travel to the selected destinations not be advised by the relevant
authorities,
the Fellow must immediately upon making a determination not to travel advice
the ICANN Fellowship program administrator. ICANN will then make a determination
whether to terminate the Fellowship.
- ICANN also strongly suggests that Fellows seek guidance from qualified
health personnel
concerning potential health risks in the areas to be visited.
In preparing
for a trip, Fellows should receive, at their own expense, all required
and recommended immunizations and take malaria prophylaxis if traveling
to an area where malaria is endemic. BE AWARE THAT
SOME TRANSIT
REGIONS MAY ALSO REQUIRE CERTAIN VACCINATIONS OR LAPSE TIME IN TRAVEL DUE
TO YOUR REGION OF ORIGIN.
Reporting
- Each Fellow is required to submit a summary report to ICANN within
two
weeks following the end of the Fellowship. The report shall outline the
Fellow’s experiences in the Fellowship program and outline his or her specific
contributions to ICANN policy development processes.
- Fellows are also
required to complete a feedback form to be submitted to ICANN on the
quality of the Fellowship program itself.
Deferment
If an applicant has been accepted as a Fellow to
attend a particular ICANN meeting and, due
to unforeseen extenuating circumstances, is unable
to attend that meeting, upon the applicant’s written request, ICANN may in
its discretion and on a case by case basis depending on all relevant factors
consider resubmitting that applicant’s Fellowship application to be considered
by the Fellowships Committee for attendance at the next ICANN meeting.
Failure to Comply with Terms and Conditions
Please
note that if a Fellow fails to comply with any one of the above mentioned terms
and conditions of the ICANN Fellowship program, ICANN reserves
the right to determine the appropriate course of action including,
but not limited to: (i) terminating the Fellowship prior to the end
of a meeting; (ii) causing the Fellow’s early departure from the program
and ICANN meeting; (iii) and/or asking the Fellow to cover costs for
expenditures.
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