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Minutes | Organizational Effectiveness Committee (OEC) Meeting 29 May 2018

OEC Attendees: Khaled Koubaa - Chair, Avri Doria, Lito Ibarra, George Sadowsky, Leon Sanchez and Matthew Shears

Executive and Staff Attendees: Samantha Eisner, Negar Farzinnia, Larisa Gurnick, Lars Hoffmann, John Jeffrey, Wendy Profit and Laena Rahim

The following is a summary of discussions, decisions, and actions identified:

  1. Agenda – The Chair established the agenda for the meeting and gave an overview of the item to be discussed.
  2. Discussion on Proposed Recommendation to Board: At-Large Review – In relation to the Review of the ICANN At-Large Community Final Report (“Final Report”) by ITEMS International and At-Large Review Recommendations Feasibility Assessment & Implementation Plan (“Feasibility Study”), the OEC had a broad discussion on the challenges faced by the OEC in making a recommendation, when considering the findings from ITEMS International in light of the response from the organization under review; as well as issues raised in public comment and letters received from the Non-Commercial Stakeholder Group (NCSG) and the Contracted Party House (CPH) on the At-Large Review.

The Final Report was submitted to the OEC on 3 May 2017; and the At-Large Review Working Party (“RWP”), in cooperation with the LAC and RALO leadership developed the Feasibility Study in September 2017. On 21 September 2017, a representative from ITEMS International shared an overview of the findings and recommendations with the OEC, and then representatives from the RWP also discussed their observations with the OEC on the Final Report and the Feasibility Study. At the request of the OEC, ICANN organization developed an informational mapping document which was presented and approved by the OEC in December 2017, to assist the OEC in the formation of a recommendation of how to address the divide between the Final Report and the Feasibility Study, and eventually, the Board’s action on the recommendation. In response to the mapping document, the RWP formulated a set of proposals on how to address the issues identified in the Final Report, along with rationales and estimated implementation timelines (“At-Large Review Implementation Overview Proposal”), which was submitted to the OEC on 20 April 2018.

The OEC engaged in a discussion relating to the issues raised in the public comment and the letters received from the NCSG and CPH. The OEC concurred that it is satisfied that the discussions and rationales provided by the ALAC on the issues raised are sufficient to support the ALAC’s proposals on how to address those issues.

The OEC concluded that it is supportive of the recommendations and implementation guidelines set out in the Feasibility Study and the At-Large Review Implementation Overview Proposal. Further, the OEC came to an agreement that it would be appropriate for the OEC to have a further meeting, to enable the OEC to consider carefully the resolution and rationale that the OEC would be recommending to the Board.

  • Action Items:

    • Based on the feedback received from the OEC during the meeting, ICANN organization to assist the OEC in preparing a draft resolution and rationale to form the basis of the OEC’s recommendation to the Board, for the Board’s adoption.
    • ICANN organization to organize a telephonic meeting for the OEC on or before 6 June 2018, to enable the OEC to have a more in-depth discussion on the wording of the proposed resolution and rationale, in order to finalize the OEC’s recommendation. Thereafter, the OEC will forward its recommendation to the Board for its consideration.

The Chair called the meeting to a close.

Published on 24 June 2018