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Minutes | Organizational Effectiveness Committee (OEC) Meeting 6 June 2018

OEC Attendees: Khaled Koubaa - Chair, Avri Doria, George Sadowsky, Leon Sanchez and Matthew Shears

Other Board Member Attendee: Cherine Chalaby

Executive and Staff Attendees: Samantha Eisner, Negar Farzinnia, Larisa Gurnick, Lars Hoffmann, Wendy Profit, Charla Shambley and Theresa Swinehart

The following is a summary of discussions, decisions, and actions identified:

  1. Agenda – The Chair established the agenda for the meeting and gave an overview of the item to be discussed.
  2. Discussion on Proposed Recommendation to Board: At-Large Review – The OEC considered the recommendation that it will be making to the Board in relation to the Review of the ICANN At-Large Community Final Report (“Final Report”) by ITEMS International and the At-Large Review Recommendations Feasibility Assessment & Implementation Plan (“Feasibility Study”). ICANN organization developed an informational mapping document which was presented and approved by the OEC in December 2017, to assist the OEC in the formation of a recommendation of how to address the divide between the Final Report and the Feasibility Study, and eventually, the Board’s action on the recommendation. In response to the mapping document, the RWP formulated a set of proposals on how to address the issues identified in the Final Report, along with rationales and estimated implementation timelines (“At-Large Review Implementation Overview Proposal”), which was submitted to the OEC on 20 April 2018.

At its previous meeting on 29 May 2018, the OEC had a broad discussion on the challenges faced by the OEC in making a recommendation, when considering the findings from ITEMS International in light of the response from the organization under review; as well as issues raised in public comment and letters received from the Non-Commercial Stakeholder Group (NCSG) and the Contracted Party House (CPH). As requested, ICANN organization prepared a draft resolution and rationale for the OEC’s consideration prior to making a recommendation to the Board.

The OEC engaged an in-depth discussion on the proposed resolution and rationale and proposed some modifications to make sure that the OEC’s recommendation to the Board was accurately captured and documented.

  • Action Items:

    • ICANN organization to finalize a paper to the Board on the OEC’s recommendation, in line with OEC’s comments.
    • The OEC requested an agenda item at its upcoming meeting at ICANN62 regarding the prospect of publishing a blog post to provide additional information to the ICANN community regarding the Board’s action on the At-Large Review.

The Chair called the meeting to a close.

Published on 24 June 2018