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Minutes | Board Finance Committee (BFC) Meeting 23 April 2018

BFC Attendees: Maarten Botterman, Ron da Silva (Chair), Chris Disspain and George Sadowsky.

BFC Member Apologies: Khaled Koubaa

Other Board Member Attendees: Cherine Chalaby and Avri Doria.

ICANN org Attendees: Xavier Calvez (Chief Financial Officer), John Jeffrey (General Counsel and Secretary), Elizabeth Le (Associate General Counsel), Becky Nash (VP Finance), Wendy Profit (Manager, Board Operations), and Amy Stathos (Deputy General Counsel).

The following is a summary of discussions, actions taken and actions identified:

  1. BFC Work Plan – The BFC reviewed the work plan for the year, which is on track. The BFC discussed some upcoming key action items, including the BFC's review at the Board workshop in May of the FY19 Operating Plan and Budget, the five-year operating plan update, as well as additional budget requests from the Supporting Organizations and Advisory Committees for recommendation to the Board for approval.

  2. FY19 Operating Plan & Budget (FY19 OP&B) Staff Report on Public Comments – The BFC was presented with a summary of the remaining part of the FY19 budget process, including how the received public comments on the draft FY19 OP&B are being handled. Upon receipt, the comments were submitted to the subject matter experts within ICANN organization to provide responses. The responses indicate whether ICANN is recommending a change to the final FY19 OP&B resulting from the comment(s). Following the end of the public comment period, ICANN organization held two sessions with the community at ICANN61 to improve the understanding of the comments that that were received.

    In total, ICANN organization received 184 comments, across 18 categories, from 21 different types of submitters. The top five categories with the most comments related to: (i) community travel support/funding, where most of the comments related to request for additional funding for fellows or for the Community Regional Outreach Program (CROP); (ii) community outreach/engagement/programs, where the comments varied in scope, with several expressing a need for more outreach in specific areas or regions and others indicating a need for more explanation of the resources allocated to each outreach program; (iii) ICANN organizational headcount, where the comments expressed a need to provide further explanation or rationale for the head count and personnel expenses; (iv) budget development process and document contents/structure, where most of the comments were concentrated around the ease of readability and clarity for the community; and (v) ICANN wiki, where commenters requested that funding for the ICANN wiki be reinstated.

    The BFC was also presented with a summary of the draft proposed changes to the FY19 OP&B. The changes were separated into two categories. The first category contains changes that resulted from the public comments. These changes cover new allocations of funding to the fellowship program, CROP and ICANN wiki. The second category contains changes from ICANN organization's internal review. These changes cover new allocations of funding for reviews slated to happen in FY19, for work stream 2, and for meeting costs. The plan is for ICANN organization to prepare presentation materials for the May Board workshop, which will: (i) identify the proposed changes to the FY19 OP&B following consideration and analysis of public comments and other consultations; (ii) provide a comparison of the dollar amount spent on each community program in FY18 versus the proposed dollar amount to be spent on the same community programs in FY19; and (iii) provide a comparison of the contingency fund outlook for FY18 versus the outlook for FY19

    • Action:
      • ICANN organization to prepare presentation materials for the May Board workshop

Published on 19 June 2018