Board Activities and Meetings
ICANN Board Meeting, Luxembourg Approved Resolutions 11 July 2005
ICANN Board's Review Procedures for Global Internet Number Resource Policies
Adoption of ICANN Budget for Fiscal Year 2005-2006
Designation of Vancouver as Annual Meeting for 2005
Recommendation from the Reconsideration Committee Regarding RR 05-1
Conflicts Policy Revision Process
Thanks to Christopher Wilkinson
Thanks to Scribes, Sponsors, and Translators
Resolved (05.__), the minutes of the meeting of the ICANN Board on 28 June 2005, are hereby approved and adopted by the Board as presented.
ICANN Board's Review Procedures for Global Internet Number Resource Policies
Whereas, Article VIII of the ICANN Bylaws states that the ASO AC "shall advise the Board with respect to policy issues relating to the operation, assignment, and management of Internet addresses" and that the ASO "shall be the entity established by the Memorandum of Understanding entered on 21 October 2004 between ICANN and the Number Resource Organization (NRO), an organization of the existing regional Internet registries (RIRs)."
Whereas, the ASO MOU, Article 5, Global Policy Development Process, states that "Under this agreement the ICANN Board will ratify proposed global policies in accordance with the Global Policy Development Process, using review procedures as determined by ICANN."
Whereas, a proposed such review procedure was posted for public comments on the ICANN website on 6 April 2005, receiving comments which prompted redrafting and posting of a second draft on the ICANN website on 31 May 2005, with deadline for comments on 27 June 2005.
Whereas, the second draft did receive new comments which have been incorporated in the proposed version of the procedure.
Resolved (05.__), the ICANN Board hereby adopts the "Procedure for Review of Global Addressing Policies" and instructs staff to take all necessary measures to implement this procedure and to inform the ASO thereof.
Adoption of ICANN Budget for Fiscal Year 2005-2006
Whereas, ICANN Bylaws Article XVI, Section 4 provides that "At least forty-five (45) days prior to the commencement of each fiscal year, the President shall prepare and submit to the Board, a proposed annual budget of ICANN for the next fiscal year, which shall be posted on the Website. The proposed budget shall identify anticipated revenue sources and levels and shall, to the extent practical, identify anticipated material expense items by line item. The Board shall adopt an annual budget and shall publish the adopted Budget on the Website."
Whereas, on 17 May 2005, in accordance with the ICANN Bylaws, ICANN posted its Proposed Budget for fiscal year 2005-2006.
Whereas, the posted Proposed Budget was developed through a series of consultations with ICANN constituencies, the Budget Advisory Group, and the ICANN Board Finance Committee.
Whereas, the Finance Committee of the Board has reviewed the Proposed Budget, and has found that its adoption is in the best interests of ICANN.
Whereas, the community consultation process has also made it clear that there are categories of expenditures that remain under discussion within the ICANN community, particularly support for the creation of a new non-profit organization to facilitate DNSSEC deployment; spending from segregated funds (with the exception of funding for the Technical Standing Panel, and initiatives on IDN and registry failover); and the establishment of new regional offices.
Resolved (05.[A]), the ICANN Board adopts the proposed budget as the annual budget of ICANN for the fiscal year 2005-2006.
Resolved (05.[B]), the President and Staff are hereby authorized to continue collaboration with the various constituencies to finalize the appropriate mechanisms and model for collecting the needed revenue levels.
Resolved (05.[C]), the ICANN Board wishes to clarify that any expenditure on competition initiatives is intended only for the gTLD environment, and that expenditure for support of bottom-up addressing policy development is limited to the global policy level.
Resolved (05.[D]), the Board Finance Committee is requested to itemize the expenditures in the expense categories still under discussion, including those in Resolution (05.[C]) above in order to ensure that such expenditures will continue only at the run rate from fiscal year 2004-2005 while community discussions continue.
Whereas, Article IV, Section 4 of the ICANN Bylaws provides that the ICANN Board will regularly initiate an independent review of each supporting organization and supporting organization council.
Whereas, a review of the Generic Names Supporting Organization (GNSO) is due to be completed in 2006.
Resolved (05.__), the ICANN Board hereby requests the GNSO Council to prepare with the ICANN staff and Board a "Terms of Reference" document to guide the independent entity an outside consultant in conducting a review of the GNSO, and present the terms of reference to the Board for adoption at the meeting in December 2005, in Vancouver, Canada.
Designation of Vancouver as Annual Meeting for 2005
Whereas, ICANN Bylaws Article VI, Section 13, requires that each annual meeting for ICANN be held at the principal office of ICANN, or any other appropriate place of the ICANN Board's time and choosing, provided such annual meeting is held within 14 months of the immediately preceding annual meeting.
Whereas, the ICANN Board will be meeting in Vancouver, Canada on 4 December 2005.
Whereas, the ICANN Board desires to designate its meeting on 4 December 2005 as the 2005 Annual Meeting for ICANN.
Resolved (05.__), the ICANN Board hereby designates the 4 December 2005 meeting in Vancouver, Canada as the 2005 Annual Meeting for ICANN.
Recommendation from the Reconsideration Committee Regarding RR 05-1
Whereas, in its report at the Public Forum on 14 July 2005, the Reconsideration Committee presented a recommendation based on Reconsideration Request 05-1, urging the ICANN Board to consider using real-time scribes to record all Board Meetings (including those Special Meetings held by teleconference).
Whereas, the ICANN Board has considered the Reconsideration Committee's recommendation, and has determined that it would be beneficial for the public to be able to review transcriptions of all voting and Board member statements in connection with votes, consistent with procedures to protect confidential or privileged information.
Resolved (05.__), the ICANN Board hereby adopts the recommendation of the Reconsideration Committee with regard to Reconsideration Request 05-1, and directs staff to take all reasonable steps to implement the proposed transparency recommendations relating to telephonic board meetings.
Conflicts Policy Revision Process
Whereas, the current Conflicts of Interest Policy was adopted March 4, 1999, pursuant to ICANN Bylaws, Article V, Section 7, and Article VI, Section 3(b)).
Whereas, ICANN's General Counsel's Office conducted a review of the sufficiency of the current Policy and suggested changes to the Committee to enhance the policy and broaden the scope of this policy.
Whereas, the ICANN Board's Conflicts of Interest Committee in their meeting on 12 July 2005 discussed the suggested revisions and made additional suggested changes to the Conflicts Policy.
Whereas, such proposed changes to the Conflicts Policy will serve to clarify and broaden the scope of the policy.
Resolved (05.__), the ICANN Board directs the General Counsel to complete the drafting of the suggested revisions to the Conflicts Policy and to present the revisions to the full Board of Directors at the Board Meeting, scheduled for August 2005.
Whereas, ICANN's Audit Committee Charter was approved by the ICANN Board on 10 March 2000, consistent with ICANN Bylaws Article XII, Section 1.
Whereas, ICANN Board's Audit Committee at its Meeting in Luxembourg agreed that the ICANN's Board Governance Committee should conduct a review of the auditing metrics and procedures used throughout ICANN to keep the auditing charter current with the highest standards of corporate governance and auditing practices.
Resolved (05.__), the ICANN Board hereby requests that the Board Governance Committee conduct a review of the current Board Audit Committee Charter and also review best practices for non-profit auditing functions.
Resolved (05.__), the Board Governance Committee shall report its recommendations relating to the enhancement of the Board's auditing functions, to the full Board in time for its consideration at ICANN's Vancouver Meeting.
Whereas, on 12 July 2005, ICANN's Security and Stability Advisory Committee (SSAC) published a comprehensive report on Domain Name Hijacking. The report was the subject of a valuable workshop presented by the SSAC at these meetings in Luxembourg.
Whereas, the SSAC report includes recommended steps to be taken by registries, registrars, resellers, registrants, and ICANN to protect domain registrations from the threat of domain hijacking.
Resolved (05.__), the ICANN Board hereby accepts the Domain Hijacking Report, and thanks SSAC Chair Steve Crocker, SSAC Fellow Dave Piscitello, the members of SSAC, and all other contributors for their efforts in the creation of the report.
Resolved (05.__), the ICANN Board directs staff to forward the Domain Hijacking Report to ICANN's advisory committees, supporting organizations and other interested parties for their consideration.
Resolved (05.__), the ICANN Board encourages interested parties to consider developing a set of Best Common Practices for Domain Name Protection, and to make this information publicly available, and schedule a follow-up review of this subject in approximately six months.
Whereas, Doug Barton has been the General Manager of IANA since December 2003.
Whereas, Doug has notified ICANN's President that his services to ICANN will conclude at the end of this meeting.
Whereas, the ICANN Board notes with gratitude and affection the commitment and enthusiasm with which Doug has served ICANN and the global Internet community.
Resolved (05.__), that the ICANN Board formally recognizes Doug Barton's service and contributions to the operation of the IANA and to ICANN, and expresses its good wishes to Doug in his future endeavors.
Whereas, John Klensin was appointed as the first Liaison to the ICANN Board by the Internet Engineering Task Force in August 2003, and concluded his service in June 2005.
Whereas, John Klensin has contributed enormously to the education and understanding of board members during his time as IETF liaison to the board and through his many presentations and writings has also helped to guide the ICANN community through many technological thickets, most especially in the area of internationalized domain names, but in a vast range of other topics as well.
Resolved (05.__), that the ICANN Board expresses its gratitude to John Klensin for his service to the Board and the ICANN community and expresses its hope that he will continue to be available to the ICANN community for consultation and advice.
Whereas, Francisco da Silva was appointed as the Liaison to the ICANN Board by the Technical Liaison Group in August 2003, and concluded his service in February 2005.
Whereas Francisco da Silva has served the board well in his liaison capacity, with warmth, charm, good humor and technical skill.
Resolved (05.__), the ICANN Board expresses its gratitude to Francisco A. Jesus da Silva for his service to the Board and the ICANN Community, and offers to him its wish for long and healthy life filled with satisfaction and success.
Whereas, Paul Verhoef served as ICANN's Vice President, Policy Support, from January 2004, through June 2005.
Whereas, Paul Verhoef has taken many fruitful initiatives to establish dialogue with various ICANN community organizations including the European ccTLD registries, and pursued substantive interactions in the international policy community.
Resolved (05.__), that the ICANN Board expresses its gratitude to Paul Verhoef for his service to ICANN and the global Internet community and wishes him great success in his new role in connection with the European Galileo global positioning satellite initiative.
Thanks to Christopher Wilkinson
Whereas, Christopher Wilkinson has been a member of ICANN's Government Advisory Committee since its inception.
Whereas, Christopher Wilkinson has served in countless ways as an ambassador to the Internet community and the Governmental Advisory Committee as head of its secretariat with panache, humor and a notable devotion to duty.
Whereas, Christopher has announced his intention to retire.
Resolved (05.__), that the ICANN Board expresses its gratitude to Christopher Wilkinson for his service to ICANN and the global Internet community and wishes him a long and healthy future wherever his retirement may take him.
Thanks to Scribes, Sponsors, and Translators
Resolved (05.__), the ICANN Board extends its thanks to all sponsors of the meeting, including Public Interest Registry, P&T Luxembourg, Afilias Global Registry Services, VeriSign, GDNX, Logic Boxes, Domains .PH, EuroDNS and Thawte.
We would like to acknowledge the effort made by the staff of the Conference Center Kiem to meet all of our many requests.
The ICANN Board expresses its great appreciation to the ICANN staff present here in Luxembourg; Laura Brewer; and Terri Darrenougue and the rest of the ICANN staff for their dedicated efforts in ensuring the smooth operation of the meeting.
Whereas, ICANN has successfully completed its July 2005 ICANN meeting in Luxembourg City, Luxembourg.
Whereas, the gracious and warm hospitality, unique facilities, strong support, and close attention to fulfilling the needs of participants have all been truly magnificent.
Resolved (05.__), the ICANN Board expresses its deep appreciation and thanks, on its own behalf and on behalf of all participants, to the local host committee: Chairman Patrick Vande Walle and CEO Anne Deschuyteneer of ISOC Luxembourg, Theo Duhautpas and Fondation Restena, Isabelle Marinov and Tom Kettels, Media and Communications, the technical team of Carole Platz, Gilles Konsbruck, Mathias Von Bonkowitz and Le Gouvernement du Grand-DucheƒV de Luxembourg, and most particularly to the Ministeƒ]re d¡¦Etat, Service des MeƒVdias et des Communications and Minister Jean-Louis Schiltz.