Planning – Community Roles and Responsibilities

The planning process is part of the bottom-up multistakeholder process and requires the collaborative effort of the whole ICANN Community. This includes the staff in the ICANN Organization, the ICANN and PTI Boards, as well as the Supporting Organizations, Advisory Committees, Stakeholder Groups, and Nominating Committee.

This page describes the involvement of the ICANN Community and the timeline of the planning process.

The ICANN fiscal years starts on 1 July and ends on 30 June. Fiscal years are named after the calendar year in which the end. The name starts with the prefix "FY" and then the last two digits of the calendar year in which the fiscal year ends. For example, the fiscal year ending in 2020 is called FY20.

Multiyear Calendar

	FY14	FY15	FY16	FY17	FY18	FY19	FY20
Strategic Plan1
Consult	S B					S B
Develop	O					O
Consult	S	S				B	S
Approve		B					B
Five-Year Operating Plan2
Develop		O					O
Consult		S B	S	S	S	S	S B
Update		O	O	O	O	O	O
Approve		B	B	B	B	B	B
Fiscal-Year Operating Plan and Budget3
Consult		S B	S B	S B	S B	S B	S B
Develop		O	O	O	O	O	O
Consult		S B	S B	S B	S B	S B	S B
Adopt		B	B	B	B	B	B

Board	Organization	Stakeholder
B	O	S

Individual Year Calendar

Phase

Q1

Q2

Q3

Q4

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Develop PTI Draft Plan

Consult on PTI Draft Plan

Review Comments

Update PTI Draft Plan

Adopt PTI Plan

Develop ICANN Draft Plans

Consult on ICANN Draft Plans

Review Comments

Update ICANN Draft Plans

Adopt ICANN Plans

The tables below provide a structure describing the phases of the planning process. They document the frequency of each phase, supporting elements, and the roles and responsibilities of the ICANN Organization, ICANN and PTI Boards, and the ICANN Community.

Strategic Plan Process

			Community Roles and Responsibilities
Strategic Plan4	Frequency	Supporting Elements5	Staff	Board	Stakeholders
1. Consult	Every 5 years6	Strategic Plan Kick-off Accomplishments from last planning cycle Environmental analysis, including SWOT7		Consult on key challenges and opportunities and areas of strategic importance	Consult on key challenges and opportunities and areas of strategic importance
2. Develop	Every 5 years	Draft Strategic Plan: Accomplishments from last planning cycle Environmental analysis Vision, Mission Areas of strategic importance	Develop
3. Consult	Every 5 years	Public comment and other engagements		Consult	Consult
4. Approve	Every 5 years	Final Strategic Plan same as above, plus: Strategic Goals Key Success Factors (outcomes) Strategic Risks	Update based on consultations and long-term planning work	Approve

Five-Year Operating Plan Process

			Community Roles and Responsibilities
Five-Year Operating Plan8	Frequency	Supporting Elements9	Staff	Board	Stakeholders
1. Develop	Every 5 years	Planning Calendar Five-Year Financial Model Draft Summary of Five-Year Operating Plan Strategic goals with corresponding Key Performance Indicators, dependencies, five-year phasing, and list of portfolios	Develop
2. Consult	Every 5 years	Public comment and other engagements		Consult	Consult
3. Update	Each year	Annual Reporting Performance as compared to plan for prior Fiscal Year, starting with FY16 Explanation of variances Required changes to Five-Year Operating Plan if warranted	Update based on consultations
4. Approve	Each year	Final Summary Five-Year Operating Plan		Approve

Fiscal-Year Operating Plan and Budget Process

			Community Roles and Responsibilities
Fiscal-Year Operating Plan and Budget10	Frequency	Supporting Elements11	Staff	Board	Stakeholders
1. Consult	Each year	Draft Revenue Model Draft list of Initiatives and Engagements		Consult	Consult
2. Develop	Each year	Draft Fiscal-Year Operating Plan Draft Fiscal-Year Budget	Develop/update based on Five-Year Operating Plan, consultations and recent history of events
3. Consult	Each year	Public comment and other engagements		Consult	Consult
4. Approve	Each year	Final Fiscal-Year Operating Plan and Budget	Update based on consultations	Approve

ICANN Fiscal-Year Operating Plan Current Calendar

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¹ The next Strategic Planning effort for FY21 – FY25 is scheduled to begin in FY19

² The Five-Year Operating Plan is updated each year to reflect actual performance and recent events. Changes are made for the remaining years in the planning cycle. Adopted Plans are published on the ICANN Planning Process page.

³ The Five-Year Strategic Plan for FY16–FY20 is linked to the Five-Year Operating Plan, which informs the Fiscal-Year Operating Plan and Budget

⁴ Five-Year Strategic Plan for FY16–FY20 is linked to the Five-Year Operating Plan, which informs the Fiscal-Year Operating Plan and Budget. The next Strategic Planning effort for FY21 – FY25 is scheduled to begin in FY19.

⁵ All documents are posted and publically available.

⁶ The next planning cycle is scheduled to begin in FY19 to allow sufficient time for key planning steps.

⁷ Environmental analysis is an important aspect of strategic planning. It includes assessment of strengths and weaknesses (internally focused) and opportunities and threats (externally focused).

⁸ The Five-Year Strategic Plan for FY16–FY20 is linked to the Five-Year Operating Plan, which informs the Fiscal Year Operating Plan and Budget. The Five-Year Operating Plan is updated each year to reflect actual performance and recent events. Changes are made for the remaining years in the planning cycle.

⁹ The Five-Year Operating Plan will be updated, when appropriate, for the rest of the cycle. No changes to the Five-Year Strategic Plan for FY16 – FY20 are anticipated. They would be made if a critically significant event or development is observed.

¹⁰ Strategic Plan for FY16–FY20 is linked to the Five-Year Operating Plan, which informs the Fiscal-Year Operating Plan and Budget.

¹¹ All documents are posted and publically available