Board Governance Committee (BGC) Meeting Minutes 3 June 2009

BGC members present: Roberto Gaetano, Steve Goldstein, and Dennis Jennings – chair

BGC member absent and sends apologies: Rita Rodin Johnston

Staff Members Present: Samantha Eisner, John Jeffrey, Diane Schroeder and Amy Stathos

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The following is a summary of discussion, actions taken and actions identified:

• Discussed and unanimously approved minutes from prior meeting.
• Discussed tools to allow intercessional approval of minutes, which will allow for faster posting to the community and provide a model for other Board committees. Action: Staff to provide assistance in use of Board online tools to allow for intercessional approval.
• Discussed status of Committee action items identified at prior meeting. Action: Staff to send reminder to committee member about action from prior meeting.
• Discussed slating of new Board members to Board Committees and reviewed the membership needs of Board Committees. Action: Chair to consult with Board members and liaisons regarding suggested slating to committees, so the committee can recommend slate to the Board for approval in Sydney.
• Discussed revisions to Board Committee and Leadership Selection Procedures . BGC unanimously approved revisions. Action: Staff to present to Board for approval.
• Discussed revised proposed Standard Operating Procedures for Communications with Board. Action: Staff and BGC to review latest revisions by chair and work towards online approval of document prior to Sydney.
• Discussed and received staff updates on Board training programs, including potential topics for upcoming training sessions.
• Discussed process for selecting the Nominating Committee (NomCom) Chair and the NomCom research and academia representative. Actions: Staff to post a call for expressions of interest for serving as NomCom Chair; BGC members to undertake outreach to seek interested community members for both positions.
• Discussed the process for the Board self-assessment. Action: Staff to facilitate engaging company for use of self-assessment tools; BGC to then engage in trial of self-assessment tools to determine if tools sufficient for use by Board as a whole.