Minutes | Special Meeting of the Board 21 March 2005

A Special Meeting of the ICANN Board of Directors was held via teleconference on 21 March 2005 and was called to order at 1:37 PM PST. Chairman Vinton G. Cerf presided over the entire meeting. The following other Board Directors participated in all or part of the meeting: Raimundo Beca, Mouhamet Diop, Demi Getschko, Hagen Hultzsch, Joichi Ito, Veni Markovski, Thomas Niles, Michael D. Palage, Alejandro Pisanty, Hualin Qian, Njeri Rionge, Vanda Scartezini, Peter Dengate Thrush and Paul Twomey.

The following Board Liaisons participated in all or part of the meeting: Steve Crocker, Security and Stability Advisory Committee Liaison; Roberto Gaetano, At Large Advisory Committee Liaison; John Klensin, IETF Liaison; Richard Thwaites, Technical Liaison Group Liaison; and Suzanne Woolf, Root Server System Advisory Committee Liaison.

John Jeffrey, General Counsel and Board Secretary participated in the meeting. The following ICANN staff members also participated in the meeting: Doug Barton, General Manager for IANA; Tina Dam, Chief gTLD Registry Liaison; Dan Halloran, Deputy General Counsel; Kurt J. Pritz, Vice President of Business Operations; Theresa Swinehart, General Manager, Global Partnerships; and, Paul Verhoef, Vice President Policy Development Support.

Chairman Vint Cerf made some opening remarks and then the Board engaged in discussion regarding the following items and in some cases adopted resolutions, as set forth below:

Approval of Minutes

John Jeffrey introduced the approval of various minutes. Following additional discussion, Michael Palage moved and Hagen Hultzsch seconded, that the Board adopt the following resolution:

Resolved [05.12], that the minutes of the meetings of the Board on 30 September 2004, 13 December 2004, 20 December 2004, 24 January 2005, 8 February 2005 and 18 February 2005, are hereby approved and adopted by the Board as presented.

This resolution was unanimously approved by the Board, 14-0. Peter Dengate Thrush was not present for the vote.

Reimbursement of Directors' Expenses

John Jeffrey introduced the topic for discussion. Following additional discussion, Vint Cerf moved for a vote on the following resolution, which was seconded by Hagen Hultzsch:

Whereas, Article VI, Section 22 of the ICANN bylaws provides that the Board may authorize the reimbursement of actual and necessary reasonable expenses incurred by Directors performing their duties as Directors;

Resolved [05.13] that the Board hereby authorizes the reimbursement of expenses to Directors as follows:

a) Alejandro Pisanty – for travel to Geneva for meetings relating to WSIS/WGIG in September 2004 – total expense of US$2869.88

b) Alejandro Pisanty – for travel to Geneva for meetings relating to WSIS/WGIG in November 2004 – total expense of US$1353.99

c) Veni Markovski – for travel to the WSIS/WGIG meeting in Geneva in February 2005 and for telephone expenses for Board telephone conference calls - total expense of US$996.58

This resolution was unanimously approved by the Board, 14-0. Peter Dengate Thrush was not present for the vote.

Action regarding .TEL sTLD

Kurt Pritz introduced the proposed resolution. After a lengthy additional discussion, Hagen Hultzsch moved, and Paul Twomey seconded, that the Board adopt the following resolution:

Resolved [05.14] the Board hereby directs the President to provide the board with more information from the technical evaluators and applicants regarding the technical aspects of the .TEL sTLD application.

This resolution was unanimously approved by the Board 15-0, with no abstentions.

Delegation of .EU

Vint Cerf introduced the proposed resolution. After a lengthy additional discussion, Vint Cerf moved, and Hagen Hultzsch and Tom Niles jointly seconded that the Board adopt the following resolution:

Whereas, at its meeting on 25 September 2000, the ICANN Board resolved (00.74) that “alpha-2 codes not on the ISO 3166-1 list are delegable as ccTLDs only in cases where the ISO 3166 Maintenance Agency, on its exceptional reservation list, has issued a reservation of the code that covers any application of ISO 316-1 that needs a coded representation in the name of the country, territory, or area involved;”

Whereas, the code "EU" has been reserved by the ISO 3166-1 Maintenance Agency to cover any application of ISO 3166-1 that needs a coded representation for the name European Union, including the use as a TLD.

Whereas, the European Commission has, following extensive consultations, issued a regulation laying down the public policy rules concerning the implementation and functions of the .EU TLD (including principles governing registration), and has designated EURid – the European Registry for Internet Domains – as the appropriate registry for the .EU TLD.

Whereas, in a communication from EURid to the ICANN’s President and CEO, EURid indicated a willingness to enter into a framework of accountability with ICANN and formally requested the delegation of the .EU ccTLD.

Resolved [05.15] the President and the General Counsel are authorized to enter into an agreement with EURid and to complete the delegation of .EU to EURid.

This resolution was approved by the Board by a vote of 15-0, with no abstentions.

Designation of Professor Florencio Utreras for ICANN’s 2005 Nominating Committee

Alejandro Pisanty presented facts regarding a Board Governance Committee request for the full board to pass a resolution regarding the designation of a Nominating Committee Member from the academic and similar types of organizations. Alejandro Pisanty moved and Hagen Hultzsch seconded a request that the Board adopt the following resolution:

Whereas, ICANN Bylaws Article VII, Section 2.8, provides that the Nominating Committee shall include a voting delegate from an "entity designated by the Board to represent academic and similar organizations";

Whereas, the Board Governance Committee has sought recommendations for this appointment in a transparent, plural manner, asking for other legitimate organizations to provide names that fit the criteria for NomCom membership, which process has resulted in the recommendation of Prof. Florencio Utreras, a well-recognized Chilean Internet leader.

Whereas, Prof. Utreras is at present the President of CLARA, a consortium of Latin American and European research networks, and thus is able to represent a large and varied constituency, and has indicated that he is ready to serve on the Nominating Committee.

Resolved [05.16], Prof. Florencio Utreras is designated to represent academic and similar organizations on the 2005 ICANN Nominating Committee.

This resolution was approved by the Board by a vote of 15-0, with no abstentions.

Discussion of sTLD Agreements

Kurt Pritz introduced a discussion of the pending sTLD applications and agreements. There was a discussion among various board members. Vint Cerf suggested and there was wide agreement among the Board Members that staff should post the .JOBS and .TRAVEL sTLD Agreement drafts at the earliest possible time, so that the public can see the agreements, and to provide time for Board Members to review them before the next board meeting.

Adjournment

Vint Cerf formally moved to adjourn the meeting, and Tom Niles seconded at 3:33 PM, PST.