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Structural Improvements Committee (SIC) Meeting Minutes 13 September 2009

SIC attendees: Roberto Gaetano – chair, Raimundo Beca, Mike Silber, and Jean-Jacques Subrenat

Apologies: Rita Rodin Johnston

Other Board member attendees: Rod Beckstrom – President and CEO

Staff attendees: Samantha Eisner, Marco Lorenzoni, Denise Michel, Margie Milam, Diane Schroeder and Amy Stathos

The following is a summary of discussions, actions taken and actions identified:

  1. Discussed and all present voting members approved the minutes from the previous meeting.
  2. Received an update from staff on the public comments received on proposed Bylaws changes to reflect the changing of the review cycle from three to no more than five years. Discussed and approved proposed modification of wording, and approved recommending the adoption of the modified Bylaws to the Board.
    • Action:
      • Staff to forward SIC recommendation to the Board.
  3. Received update on the status of the external review of the ccNSO, including the wide dissemination of the request for proposals. Discussed the proposed composition of the panel to evaluate the proposals received, in light of the fact that the ccNSO review Working Group has already been composed. With one abstention, the SIC approved of integrating the chair of the ccNSO review Working Group into the evaluation panel described in the Systemization process.
  4. Discussed the composition of the NomCom review Working Group in light of appointment of new ICANN Board members at the Seoul meeting. The SIC approved of recommending to the Board that one of the incoming Board members be approved as a non-voting expert to the NomCom review Working Group.
    • Action:
      • Staff to forward SIC recommendation to the Board.
  5. Discussed the schedule for organizational review-related meetings at the ICANN meeting in Seoul.
  6. Discussed the ongoing work with the NRO to set the terms for the external review of the ASO, and working towards identifying a proposed composition of the ASO review Working Group.
    • Action:
      • SIC to try to identify a recommended composition for the ASO review Working Group for approval at the 30 September 2009 Board meeting.
  7. Received an update from Staff on the status of work in the ongoing reviews.
  8. Discussed the potential for initiating a review of the Technical Liaison Group (TLG).
    • Action:
      • Chair to seek further input from Board as a whole regarding initiating a review of the TLG.
  9. Received update from staff on the GNSO Improvements, including the work on the pending constituency applications and the designation of the GNSO Council delegates appointed by the Nominating Committee (NomCom).
    • Action:
      • Staff to keep the SIC apprised of progress.
  10. Discussed possibility for SIC to clarify the expectations of NomCom appointees to ICANN Supporting Organizations as part of NomCom improvements.