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Structural Improvements Committee (SIC) Meeting - Minutes 11 September 2012

SIC Members: Ray Plzak – Chair; Sébastien Bachollet; Bertrand de La Chapelle; and Judith Duavit Vazquez

SIC Apologies: Thomas Roessler

Invited Attendees: Olga Madruga-Forti

The following is a summary of discussions, decisions, and actions identified:

The meeting was called to order at 10:47 am local time in Los Angeles, California.
  1. Minutes: The SIC approved the minutes of its prior meeting in June 2012

  2. Status of Organizational Reviews: The SIC discussed the status of ongoing reviews, including the reviews of the ccNSO, the ASO and the RSSAC. Work is progressing on the ccNSO review implementation, with no additional updates. On the ASO review, work is underway within the NRO on the implementation plan in order to bring the review to a close. The Committee awaits the identification from the NRO of any resources ICANN may have to provide in terms of time, staff and finance. On the RSSAC review, members of the SIC met with the RSSAC and discussed a proposed restructuring plan. The RSSAC has formed a work group, along with SIC members, to develop a further plan.

  3. Impact of New gTLDs on ICANN Structure: The SIC continued its discussion on how the introduction of new gTLDs may impact ICANN structures, and noted that some groups within the community were providing a one-page listing of issues as requested in Prague. The SIC noted that this dialogue should continue, and the issue should be an undercurrent in upcoming reviews.

    • Action:

      • Prepare for ICANN Meeting in Toronto, including the preparation of seed questions to bring the discussion forward at the session on this topic. Bertrand de la Chapelle and Sébastien Bachollet will develop questions for SIC consideration.
  4. Organizational Effectiveness – GNSO Criteria Overview: The SIC received a presentation on the identification of objective criteria to use in the next round of organizational reviews to try to measure the effectiveness of the structure under review. The SIC identified some qualitative matters that may be of assistance to review as part of the structuring of the review, to help assure that independent reviewers are not creating the criteria for each review without sufficient knowledge of the organization.

    • Action:

      • Staff to identify time for SIC members to meet with GNSO leadership to discuss some qualitative measures for review.

      • Staff to update proposal for review to address SIC member comments.

  5. TLG Review: The SIC discussed how to bring the TLG Review to a close and take some action, in preparation for a more fulsome discussion at its next meeting.

  6. Organizational Review Timeline: The SIC reviewed the Organizational Review Timeline as well as the ICANN advice process that is under further discussion

    • Action:

      • SIC members to review advice chart in advance of meeting in Toronto to engage in discussion there.

  7. Amendment of Stakeholder Group Charters: The SIC discussed the creation of a process to clarify how the Board approves amendments to stakeholder group charters.

    • Action:

      • Staff to provide a detailed process, including timeline, for SIC discussion in Toronto.

  8. RySG Charter Amendment: The SIC received a presentation regarding the Registries' Stakeholder Group Charter amendment to allow for the observer interest group participation. The SIC identified some questions with the proposed Charter.

    • Action:

      • SIC members to continue review of the Charter for discussion in Toronto.

The meeting adjourned at 12:19 pm local time.