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Public Participation Committee (PPC) Meeting Minutes 24 June 2012

PPC Attendees: Sébastien Bachollet – Chair, Chris Disspain, Thomas Narten, Gonzalo Navarro, Mike Silber and Kuo-Wei Wu

Other Board Attendees: Bertrand de La Chapelle

Invited Observer: Fadi Chehadé

Staff Attendees: David Olive – Vice President, Policy Development Support; Kurt Pritz – Senior Vice President, Stakeholder Relations; David Closson; Carole Cornell, Samantha Eisner, Christina Rodriguez, Amy Stathos, Alina Syunkova, Nick Tomasso, Jim Trengrove, and Filiz Yilmaz

The following is a summary of discussion, action taken and actions identified:

  1. Minutes of Prior Meeting: The PPC approved the minutes of its prior meeting in May 2012.

  2. Review of Action Items: The PPC reviewed the action items identified at the prior meeting. The PPC identified items that still required follow up and were not expected to be discussed during this meeting:

    • PPC subcommittee, in coordination with staff, to form agreed-upon series of principles for scheduling Mondays and Thursdays at the public meetings, as well as a process for managing scheduling, and report back to the PPC.

  3. Update on PPC-related activities: Staff provided a review of the PPC-related activities since the prior meeting, including: update on meeting scheduling for the public meeting in Prague; public comment processes; items planned for the PPC community session in Prague; continuation of the work on planning for ICANN outreach activities; ongoing discussion of the implementation of an AC/SO Leadership Training Program; Newcomers activities at the Prague meeting; the provision of remote participation services in Prague; and increased focus on the post-meeting reporting.

  4. Update on Public Comment Process: Staff provided an update on the public comments process and issues identified within the community as we gain further experience with the new cycle. It was noted that the reply periods are not being utilized in the expected manner, and that some groups within ICANN have expressed concern that the minimum comment period of 21 days is too short, while other groups express that the comment period is too long. Staff also provided some proposals to modification to the process to better achieve the desired results. The PPC then discussed some proposals of how to make the reply period achieve the results it was anticipated to reach, such as a more interactive reply format separate from the comment box, or a type of “public hearing” on certain topics.

    • Actions:

      • PPC members to provide notes to staff regarding suggestions for modifications to the public comment process.

      • Staff to provide a summary of the proposals (including the one expected from the Prague Public meeting of the PPC) under discussion for the modification of the public comment process, including anticipated scheduling for the proposed processes.

  5. Planning for Future ICANN Meetings: Staff provided a review of some of the criteria for meeting venues for ICANN’s public meeting, such as meeting room facilities, room capacity, and location and size of hotels. Staff also identified some example proposals for “hub” meeting locations.

    • Action:

      • PPC Member to coordinate with staff to provide proposal for PPC consideration regarding consultation on the hub meeting idea.

  6. Update on ICANN.org redesign: Staff provided a review of the ICANN.org website in the few months after the redesign was launched in early 2012. The Committee discussed ways to seek community input.

    • Actions:

      • Staff to consider a process for seeking community input on the new look of icann.org.

      • Staff to continue to analyze the application of W3C standards for the website for people with disabilities.