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Board Finance Committee (BFC) Minutes 20 November 2013

BFC Attendees: Sébastien Bachollet, Cherine Chalaby (Chair), Chris Disspain, and George Sadowsky

Other Board Members: Bruce Tonkin

Staff Members Present: Xavier Calvez – Chief Financial Officer, Michelle Bright, Elizabeth Le, and Amy Stathos

The following is a summary of discussions, actions taken and actions identified:

  1. Digital Platform Contract – Staff provided the BFC with an overview of a digital platform project, which is to develop a new interactive website on ICANN.org that leverages synergies with ICANNLabs. As estimated costs of the project exceed $500,000, Board approval is required. This item is already in the FY14 Operating Plan and Budget. Staff explained that no RFP was issued for this project because it fits within the exceptions of the Procurement Policy. Among other things, the vendor has a high level knowledge based on its significant experience with the ICANNLabs project, which was the first stage of this project. Having such extensive knowledge reduces significantly the cost of this project. The BFC recommended that the Board consider the below resolution in light of the BFC's determination that the costs of this item are reasonable and within budget. The BFC also discussed that any decision regarding the reason and content of the resolution is not within the purview of the BFC, and generally lies with management. Sebastien Bachollet abstained during the vote.