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Board Finance Committee (BFC) Meeting Minutes 18 July 2014

BFC Attendees: Sébastien Bachollet Cherine Chalaby (Chair), Chris Disspain, George Sadowsky and Mike Silber

Apologies: Bruno Lanvin

Other Board member Attendees: Steve Crocker and Fadi Chehadé

ICANN Executive and Staff Member Attendees: Susanna Bennett (Chief Operating Officer), Megan Bishop (Board Support Coordinator), Michelle Bright (Board Support Content Manager), Xavier Calvez (Chief Financial Officer), Allen Grogan (Chief Contracting Counsel), John Jeffrey (General Counsel and Secretary), David Olive (Vice President, Policy Development Support), Amy Stathos (Deputy General Counsel) and Nick Tomasso (VP, Meetings & Int'l Real Estate Operations)

The following is a summary of discussions, actions taken and actions identified:

  1. Minutes – The BFC approved the minutes from the last BFC meeting.

  2. GAC Secretariat Support – Staff presented the background and overview of a potential long-term contract for the GAC Secretariat. The item has come to the BFC and is then meant for Board approval because the proposed contract exceeds $500,000, which requires Board approval pursuant to ICANN's Contracting and Disbursement Policy. The BFC raised and discussed some questions about the nature and structure of the agreement and agreed that staff should gather some additional information before proceeding.

    • Action – Staff to reach out to the appropriate parties to gather additional information and then decide how to proceed.
  3. Istanbul Office Lease – Staff presented an overview and the BFC discussed various matters relating to a more long-term lease in Istanbul, including the location, the lease costs, the size and quality of staff being hired for the office, and the current space we are using. The BFC recommended that the Board authorize the President and CEO, or his designee(s), to take all actions necessary to enter into a lease for the Istanbul office.

    • Action – Staff to prepare necessary materials for Board consideration at the next Board meeting scheduled for 30 July 2014.
  4. October 2015 Public Meeting Venue – Staff presented a proposal for the October 2015 Public Meeting venue. Staff explained that the proposal for this meeting was being presented before the proposal for the mid-year 2015 meeting because of the availability of the proposed venue. The BFC discussed various aspects of the proposal and recommended that the Board approve the proposal and authorize the President and CEO, or his designee(s) to take all steps necessary to negotiate, contract and make all necessary disbursements relating to the October 2015 meeting venue.

    • Action – Staff to prepare necessary materials for Board consideration at the next Board meeting scheduled for 30 July 2014.

Published on 24 July 2014