Secretary's Notice | Secretary's Notice of Executive Committee of the ICANN Board Action Without a Meeting
EFFECTIVE DATE: 17 MAY 2015
THE EXECUTIVE COMMITTEE OF THE ICANN BOARD PASSED THE FOLLOWING RESOLUTION EFFECTIVE 17 MAY 2015 BY UNANIMOUS CONSENT, WITHOUT A MEETING, PURSUANT TO THE ICANN BYLAWS AT:
Section 19. ACTION WITHOUT MEETING
Any action required or permitted to be taken by the Board or a Committee of the Board may be taken without a meeting if all of the Directors entitled to vote thereat shall individually or collectively consent in writing to such action. Such written consent shall have the same force and effect as the unanimous vote of such Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board.
EXECUTIVE COMMITTEE AUTHORITY TO PASS RESOLUTION GRANTED, PURSUANT TO EXECUTIVE COMMITTEE CHARTER:
Section II. Scope of Responsibilities
A. To the extent permitted by law, the Committee shall exercise all the powers of the Board during the interval periods between regular Board meetings when the Board is unavailable or unable to meet (https://www.icann.org/resources/pages/charter-89-2012-02-25-en).
ALL VOTING MEMBERS RESPONDED AND CONSENTED TO THE FOLLOWING RESOLUTION BY ELECTRONIC MEANS:
Contracting and Disbursement Authorization for New Lease in Singapore
Whereas, ICANN has stated its objective to maintain and staff a Hub Office in Singapore.
Whereas, staff identified and evaluated the location and cost of a suitable office facility, to be leased on 3-year renewable terms, with an annual base rent of [redacted] and build out costs not to exceed [redacted].
Whereas, the Board Finance Committee has reviewed the financial implications of a new ICANN Hub Office facility in Singapore.
Whereas, both the staff and the Board Finance Committee have recommended that the Board authorize the President and CEO, or his designee(s), to take all actions necessary to execute the lease for the new office facility in Singapore, as reflected in the Reference Materials to this Paper, and make all necessary disbursements pursuant to that lease.
Resolved (2015.05.17.01), the Board authorizes the President and CEO, or his designee(s), the take all necessary actions to execute the lease for the new office facility in Singapore, as reflected in the Reference Materials to this Paper, and make all necessary disbursements pursuant to that lease;
Resolved (2015.05.17.02), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.
Rationale for Resolutions 2015.05.17.01 – 2015.05.17.02
To support its globalization strategy, ICANN established a Hub Office in Singapore to better service its stakeholders. Currently, a serviced office, which is typically much more expensive per square meter than a leased office, is being used. To further show ICANN's commitment to its globalization strategy, and meet the demand for increased space to accommodate the projected growth in staff in Singapore, it is now the appropriate time to move to a more permanent facility.
The staff performed a thorough analysis of the costs associated with leasing the new office, and finds it to be a viable, cost-effective solution.
The Board reviewed the staff's and the Board Finance Committee's recommendations for moving the ICANN Singapore Hub Office to a more permanent location and the determination that the proposal met the financial and business requirements of the organization.
There will be a financial impact on ICANN to relocate the Singapore Hub Office. This impact is currently included in the FY16 Draft Operating Plan and Budget that is pending Board approval.
There is no impact on the security or the stability of the DNS due to the relocation of the ICANN Singapore Hub Office.
This is an Organizational Administrative function that does not require public comment.
Published on 19 May 2015