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Approved Board Resolutions | Meeting of the ICANN Board

* Note: Where available, draft Rationale of the Board's actions is presented under the associated Resolution. The draft Rationale is not final until approved with the minutes of the Board meeting.

  1. Approval of Investment Manager Selection
  2. Approval of International Banking Relationship
  3. Approval of ICANN Marina Del Rey Real Estate
  4. Approval of ICANN Brussels Real Estate
  5. Appointment of Chief Financial Officer
  6. CEO Succession Planning
  7. Board-GAC JWG Final Report Recommendations

 

  1. Approval of Investment Manager Selection

    Whereas, the Board Finance Committee directed staff to issue an RFI seeking information from professional investment management firms on the investment policies and strategies available to ICANN to optimize the management of the ICANN Reserve Fund.

    Whereas, five responses to ICANN's RFI from qualified investment firms were received.

    Whereas, staff reviewed all responses to the RFI, interviewed all five investment firms, and determined that State Street Global Advisors was the preferred investment firm to manage ICANN's Reserve Fund.

    Whereas, the ICANN Board Finance Committee received a presentation from State Street Global Advisors in Singapore.

    Whereas, the ICANN Board Finance Committee met in Los Angeles on 15 September 2011 to discuss the selection of ICANN's new Reserve Fund manager and recommended that the Board authorize the CFO or the COO to engage State Street Global Advisors to serve as ICANN's Reserve Fund manager in compliance with ICANN's Investment Policy Statement.

    Resolved (2011.09.17.01), the Board authorizes the CFO or the COO to engage State Street Global Advisors to serve as ICANN's Reserve Fund manager in compliance with ICANN's Investment Policy Statement, authorizes the CFO or the COO to transfer the funds from ICANN's current Reserve Fund manager to State Street Global Advisors, and authorizes the CFO or the COO to terminate ICANN's current Reserve Fund manager.

    Rationale for Resolution 2011.09.17.01

    In accordance with resolution 07.100, the Board authorized staff to engage an investment firm to manage ICANN's Reserve Fund. In furtherance of its due diligence, ICANN reviewed the performance and value added services provided by its current Reserve Fund manager. It was determined that, in order to increase accountability and transparency, ICANN should issue an RFI and solicit responses from various investment firms, including the incumbent firm. Five responses to ICANN's RFI from qualified investment firms were received. ICANN reviewed all responses to the RFI and interviewed all five investment firms.

    Through the selection process, staff determined that State Street Global Advisors offered the best overall combination of services, reporting, expertise, and fee structure. The Board Finance Committee (BFC) received a presentation from State Street Global Advisors during their meeting in Singapore. On 15 September 2011, the BFC discussed the selection of ICANN's new Reserve Fund manager and recommended that the Board authorize the CFO or the COO to engage State Street Global Advisors to serve as ICANN's Reserve Fund manager in compliance with ICANN's Investment Policy Statement.

    The suggested change is not expected to have any direct effect on the public. It is not expected to have any fiscal impact, or any impact on the security, stability and resiliency of the Domain Name System.

  2. Approval of International Banking Relationship

    Whereas, ICANN wishes to operate banking transactions out of its Southern California, Brussels, and Sydney office in their respective local currencies.

    Whereas, staff explored various possibilities, including current banking partners.

    Whereas, staff review determined that HSBC is the most suitable bank to manage ICANN's domestic and international banking needs.

    Whereas, the ICANN Board Finance Committee met in Los Angeles on 15 September 2011 to discuss the selection of ICANN's new banking partner, and recommended that the Board approve HSBC as ICANN's new banking partner and authorize the CFO or the COO to open all necessary domestic and international accounts.

    Resolved (2011.09.17.02), the Board approves HSBC as ICANN's new banking partner, authorizes the CFO or the COO to open all necessary domestic and international accounts, authorizes the CFO or the COO to transfer all ICANN operational funds to HSBC, and authorizes the CFO or the COO to terminate any or all of ICANN's existing operational banking relationship(s).

    Rationale for Resolution 2011.09.17.02

    ICANN wishes to operate banking transactions out of its international offices as well as in Southern California, as efficiently as possible. Staff explored various possibilities, including current banking partners. Staff analysis included a review of each bank's relationship with its international offices, its overall global reach, and the ability to manage all accounts from one web portal. Through the selection process, it was determined that HSBC offered the best overall combination of services, international presence, and consolidated account management tools, at a competitive fee structure. HSBC also has the largest international footprint.

    The suggested change may have a positive effect on the public as a result of the simplification of internal operations, thereby improving ICANN's ability to support the public interest. No fiscal impact is expected from this resolution. There will not be any impact on the security, stability and resilience of the Domain Name System.

  3. Approval of ICANN Marina Del Rey Real Estate

    Whereas, ICANN's current lease in Marina del Rey expires 30 June 2012.

    Whereas, ICANN's primary operations and staff are located in the greater Los Angeles area.

    Whereas, current and future office space needs for primary operations will be at least 27,000 square feet.

    Whereas, ICANN has an organizational benefit being located in and about a primary technology center.

    Resolved (2011.09.17.03), the ICANN Board authorizes the CEO and COO to negotiate for and finalize a lease for office space in Southern California [REDACTED]

    Resolved (2011.09.17.04), the Board approves the redaction of the details of the Resolution 2011.09.17.04 and corresponding rationale pending completion of negotiations.

    Rationale for Resolution 2011.09.17.03

    ICANN's lease for office space in Marina del Rey is expiring 30 June 2012. In addition to the expiration of the lease, the amount of space ICANN has been leasing is insufficient to meet anticipated future needs, particularly with the launch of the New gTLD program.

    Alternatives considered included purchasing a building, leasing additional space (if available) in the current location, and leasing space in an alternative location. [REDACTED]

    This Board action should not have any impact on accountability and transparency or any effect on the public, except that ICANN staff members should have more and sufficient space within which to perform their duties in furtherance of the public interest. There will not be any significant variance to pre-planned expenditures. Annual expenses for any new lease will be included in future annual budgets and reported in future annual financial reports. This Board action will have no impact on security, stability or resiliency of the domain name system.

  4. Approval of ICANN Brussels Real Estate

    Whereas, ICANN's currently leases space on a temporary basis from Regus at 6 Rond Schuman, Brussels;

    Whereas, ICANN is committed to maintaining and expanding an office in Brussels;

    Whereas, current and future office space needs for primary operations will be at least 450 square meters,

    Whereas, ICANN has an organizational benefit being located in the central European district of Brussels,

    Resolved (2011.09.17.05), the ICANN Board authorizes the CEO and COO to negotiate for and finalize a lease for office space [REDACTED].

    Resolved (2011.09.17.06), the Board approves the redaction of the details of the Resolution 2011.09.17.06 and corresponding rationale pending completion of negotiations.

    Rationale for Resolutions 2011.09.17.05

    ICANN leases space through a full service office suite (Regus) in Brussels. Lease terms can be month to month or for longer periods of time. The office suite environment means ICANN has private offices but shares many common amenities including conference rooms, mail/shipping/receiving center, copier, reception area and more. Rent includes many services (whether used or not) and certain services (such as conference room use) are on a “pay as used” basis. ICANN wishes to continue to build its global presence and the Brussels office is part of that plan. It is anticipated that additional staff will be hired to work out of the Brussels office. This will require additional space.

    [REDACTED]

    This Board action should not have any impact on accountability and transparency or any effect on the public, except that ICANN staff members should have more and sufficient space within which to perform their duties in furtherance of the public interest. There will not be any significant variance to pre-planned expenditures. Annual expenses for any new lease will be included in future annual budgets and reported in future annual financial reports. This Board action will have no impact on security, stability or resiliency of the domain name system.

  5. Appointment of Chief Financial Officer

    Prior to considering this item, all members of the Board confirmed that they are free from a conflict in voting on the appointment of the CFO.

    Whereas, the attraction and retention of high calibre staff is essential to ICANN's operations and ICANN desires to ensure competitive compensation for staff.

    Whereas, Xavier J. Calvez has been identified through a vigorous global search and senior management agrees that he is the right candidate to fill the role of Chief Financial Officer.

    Whereas, independent market data provided by outside compensation consultants indicates that the compensation, including at-risk compensation, for a Chief Financial Officer would fall between [REDACTED] at the 50th percentile and [REDACTED] at the 75th percentile.

    Whereas, the Compensation Committee has recommended that the Board approve this compensation package for Xavier J. Calvez.

    Resolved (2011.09.17.07), the Board hereby appoints Xavier J. Calvez as an Officer of the Company in the position of Chief Financial Officer effective 17 September 2011.

    Resolved (2011.09.17.08), the Board authorizes a starting compensation package for Xavier J. Calvez to consist of: (i) a base salary of US $250,000 per year; (ii) an at-risk compensation opportunity of 30% of base salary per year to be paid in a manner consistent with other U.S. based staff and in accordance with the company's bonus program; and (iii) the standard benefit programs made available to all other regular full time U.S. based staff.

    Rationale for Resolution 2011.09.17.07 – 2011.09.17.08

    ICANN has been without a full time Chief Financial Officer (CFO) for several months. In order to fill the CFO position, ICANN engaged a global search firm and conducted a global search. The search firm screened dozens of applicants, several of whom were interviewed by senior management, and two were interviewed by one or more Board members.

    Mr. Calvez is an experienced finance professional with extensive international experience. Born in France, Mr. Calvez has had a progressive career with KPMG (France), Deloitte (France and USA), and most recently for the past nine years with Technicolor (France and the USA where he most recently served as Chief Financial Officer, Network Services Division and then Chief Financial Officer, Creative Services Division.

    Mr. Calvez is fluent in French and English, has a degree in Finance & Accounting from Université de Bretagne Occidentale, a Masters in Business, Finance & Accounting from Université du Maine, and is an Expert Compatable Memorialiste (the French equivalent to a CPA in the United States).

    Hiring such a highly qualified individual to serve the role of CFO will have a positive impact on the organization's ability to serve the public interest. While this engagement will have a fiscal impact on the organization, the level of compensation called for within this resolution is contemplated in the current budget. This action will not have any impact on the stability, security or resiliency of the domain names system.

  6. CEO Succession Planning

    Whereas, ICANN's CEO and President announced his intention to leave ICANN at the conclusion of his term, on 1 July 2012.

    Whereas the Board has initiated planning for the CEO succession process.

    RESOLVED (2011.09.17.09) the Board Governance Committee is directed to recommend a slate of Board members to comprise a CEO Search Process Management Work Committee for the Board to consider at its next meeting.

    Rationale for Resolution 2011.09.17.09

    The ICANN Board has begun a process for planning for the CEO succession process, to assist in transition of the leadership. The establishment of a work committee will allow the Board to coordinate this process with regular reporting to the Board as a whole, as well as reviewing opportunities for involvement in the community in the CEO succession process. Timely succession of the ICANN CEO will assist the organization in maintaining its work in overseeing the security and the stability of the DNS. The establishment of the work committee will not have a financial impact on ICANN, though resources are likely to be required at later points in the process.

  7. Board-GAC JWG Final Report Recommendations

    Whereas after review of the public comment on the Final Report of the Board-GAC Joint Working Group (JWG), the Board agrees that the recommendations within the Final Report should be implemented in complement to the GAC-related recommendations from the Accountability and Transparency Review Team (ATRT).

    Whereas the Board and the GAC have continued work to do to oversee the implementation the recommendations in the Final Report and the GAC-related recommendations from ATRT.

    Whereas the JWG was previously tasked with the oversight of the GAC-related recommendations from the ATRT.

    Whereas the JWG was dissolved after the Board received the Final Report.

    Resolved (2011.09.17.10) the Board directs the Board Governance Committee to recommend the composition of a working group of the Board to lead the Board's coordination with the GAC on the implementation of recommendations of the JWG and the GAC-related recommendations of the ATRT.

    Resolved (2011.09.17.11) the CEO is directed to provide staff support as necessary to complete implementation of the recommendations.

    Rationale for Resolution 2011.09.17.10 – 2011.09.17.11

    The work of the Board-GAC Joint Working Group and the Accountability and Transparency Review Team are both important to enhancing the relationship between the Board and the GAC. This resolution will provide a formal mechanism to oversee the implementation of the recommendations. This action will not impact the security and stability of the Internet, and is not expected to have an impact on ICANN's resources.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."