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Preliminary Report | Meeting of the Executive Committee

(Posted 8 May 2003)

At its meeting on 6 May 2003, the ICANN Executive Committee adopted the following resolutions:

Approval of Minutes

Resolved [EC03.5] that the minutes of the Executive Committee meeting held on 19 February 2003 are hereby approved and adopted as presented.

Reimbursement of Director's Expenses

Whereas, Article VI, Section 22 of the ICANN bylaws provides that the Board may authorize the reimbursement of actual and necessary reasonable expenses incurred by Directors performing their duties as Directors;

Whereas, in resolution 01.109 the Board delegated to the Executive Committee the authority to approve reimbursements to Directors;

Whereas, Director Hans Kraaijenbrink has incurred approximately US$5,880 in expenses while attending the ARIN meeting in Memphis, Tennessee USA from 6-8 April 2003;

Whereas, the Executive Committee finds those expenses to be actual and necessary reasonable expenses in performance of Mr. Kraaijenbrink's duties as an ICANN Director;

Resolved [EC03.6] that the Executive Committee authorizes the reimbursement of Mr. Kraaijenbrink's expenses in attending the April 2003 ARIN meeting, upon presentation of satisfactory documentation, in the approximate amount of US$5,880.

Reimbursement of Former President's Expenses

Whereas, Article XIII, Section 8 of the ICANN bylaws provides that reimbursements of the President's expenses shall be approved by the Board or by another Officer designated by the Board;

Whereas, in resolution 01.109 the Board delegated to the Executive Committee the authority to approve reimbursements to the President;

Whereas, in resolution EC01.13 the Executive Committee authorized the Vice-President and General Counsel to approve advances to the President toward expenses the President has incurred in connection with performance of his duties, provided that the amount advanced at any time does not exceed US$20,000;

Whereas, the President has submitted requests for reimbursement of his expenses in the amounts of US$3,573.57 and US$1,579.92;

Whereas, the Vice-President and General Counsel has reviewed these requests, found them to be appropriate, and recommended to the Executive Committee that they be approved;

Whereas, advances to the President totalling US$5,153.49 have been made with the approval of the Vice-President and General Counsel on the basis of these expenses;

Whereas, the Executive Committee has considered whether to approve the reimbursement of these expenses;

Resolved [EC03.7] that the Executive Committee, acting under the authority delegated to it by the Board in resolution 01.109, approves reimbursement to the President of the expenses incurred in the total amount of US$5,153.49.

Payment for Former President's Accrued Vacation

Whereas, resolution 03.52 permits Paul Twomey as President to authorize disbursements of ICANN's funds in amounts exceeding US$50,000, when so authorized by action of either the Board, the Finance Committee, or the Executive Committee;

Whereas, the General Counsel has advised the Executive Committee that the Corporation is indebted to Stuart Lynn under his employment agreement to make payments for accrued vacation in the gross amount of US$55,596.15;

Resolved [EC03.8] the Executive Committee authorizes Paul Twomey as President to authorize a disbursement of US$55,596.15 in ICANN's funds for the purpose of satisfying ICANN's obligation to Stuart Lynn for accrued vacation pay.

ISO 3166 Maintenance Agency

Whereas, the International Standards Organization has suggested that ICANN might wish to support the ISO 3166 Maintenance Agency's work by nominating an expert to participate in that Agency's work;

Whereas, although the ISO 3166 Maintenance Agency relies on listings published by the Statistics Department of the United Nations to determine what names of countries and territories to include on the ISO 3166-1 list, the Maintenance Agency has an important role in ensuring appropriate assignments of two-letter codes;

Whereas, ICANN's work in coordinating the DNS root zone has provided it both significant experience with the ISO 3166 standard and an important interest in promoting stable and careful maintenance of the ISO 3166-1 list;

Whereas, the Executive Committee believes that ICANN's support for the ISO 3166 Maintenance Agency's work in this way would be beneficial to both ICANN and the Maintenance Agency;

Resolved [EC03.9] that the President is authorized to respond favorably to the suggestion that ICANN nominate an expert to support the ISO 3166 Maintenance Agency's work.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."