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Preliminary Report | Special Meeting of the Board

(Posted 12 March 2003; corrected 14 March 2003)

ICANN's Transition Board of Directors held a meeting by teleconference on 12 March 2003. Directors Vint Cerf (chairman), Amadeu Abril i Abril, Lyman Chapin (joined the meeting while in progress), Jonathan Cohen, Mouhamet Diop, Masanobu Katoh, Hans Kraaijenbrink, Sang-Hyon Kyong, Stuart Lynn, Andy Mueller-Maguhn (joined the meeting while in progress), Jun Murai, Alejandro Pisanty, Nii Quaynor (joined the meeting while in progress), Helmut Schink, Francisco da Silva, and Linda S. Wilson participated. The Board adopted the following resolutions:

Academic Organization Delegate to Nominating Committee

Whereas, Article VII, Section 2(8)(g) of the bylaws calls for one Nominating Committee delegate to be selected by "[a]n entity designated by the Board to represent academic and similar organizations";

Whereas, the initial Nominating Committee is being formed, so that delegates should be named soon;

Whereas, a group called the "Higher Education Committee for Nominating Committee Recommendations", consisting of Kilnam Chon, Geoffrey Dengate, Prof. Faryel Mouria-Beji, Mark Luker, Kristel Sarlin, and Guy de Teramond, has formed for the purpose of representing academic and similar organizations in the naming of a Nominating Committee delegate;

Whereas, the Board is conscious of the need for an inclusive process for selection of a delegate reflective of the views of academic and similar organizations globally;

Resolved [03.18] that the "Higher Education Committee for Nominating Committee Recommendations" described above is hereby designated under Article VII, Section 2(8)(g) of the bylaws as the entity representing academic and similar organizations to select one Nominating Committee delegate;

Resolved further [03.19] that the Board requests the Higher Education Committee for Nominating Committee Recommendations, in making its selection of a Nominating Committee delegate this year, solicit suggestions from a broad variety of academic international organizations, but on a deadline compatible with the need to make the selection in the very near future; and

Resolved further [03.20] that by the time of the annual meeting in 2003 the Board intends to evaluate whether the designation made in resolution 03.18 should be amended.

(The Board approved the above resolutions by a 13-0-1 vote, with Mr. Abril i Abril abstaining.)

ccTLD Delegate to Nominating Committee

Whereas, Article XX, Section 4 of the bylaws states that, until the Country-Code Names Supporting Organization is established, the delegate to the Nominating Committee what would be selected by that organization shall be appointed by the Transition Board (or New Board, after it is seated) "after due consultation with members of the ccTLD community;"

Whereas, on 4 March 2003 a Call for Suggestions for ccTLD Delegates to Nominating Committee was sent by e-mail to all ccTLD administrative contacts and posted on the ICANN website;

Whereas, various Board members canvassed ccTLD managers for suggestions as to delegates;

Whereas, the initial Nominating Committee is being formed, so that delegates should be named soon;

Whereas, the Board has reviewed the suggestions that were received, and concludes that Anthony Staley is very well qualified to serve as the ccTLD delegate to the Nominating Committee;

Resolved [03.21] that Anthony Staley is appointed to serve as the delegate to the Nominating Committee in the position designated to be filled by the Country-Code Names Supporting Organization after it is established.

(The Board approved the above resolution by a 14-0-0 vote.)

Letter from WIPO

Whereas, the World Intellectual Property Organization (WIPO) sent ICANN a letter dated 21 February 2003 providing information about two decisions, concerning recommendations about the names and acronyms of International Intergovernmental Organizations and about country names, which WIPO member states requested be transmitted to ICANN;

Whereas, Article XI-A, Section 1(6) of the bylaws provides that "The Governmental Advisory Committee, in addition to the Supporting Organizations and other Advisory Committees, shall have an opportunity to comment upon any external advice received prior to any decision by the Board";

Whereas, the WIPO recommendations appear to be directed to substantive policies relating to generic top-level domains, and are thus within the policy-development scope of the Generic Names Supporting Organization (GNSO);

Whereas, the Board believes that in the future a policy-development process should be initiated in the GNSO concerning issues discussed in the WIPO letter, but believes that the formulation of the issues would benefit from comments from Supporting Organizations and Advisory Committees before the process is formally initiated;

Resolved [03.22] that Board hereby requests the President to inform the Governmental Advisory Committee, the Supporting Organizations, and the other Advisory Committees of the 21 February 2003 letter from WIPO; to provide those bodies with a copy of the text of the letter; and to invite them to provide, no later than 12 May 2003, any comments they may formulate, according to their processes, concerning the matters discussed in the WIPO letter.

(The Board approved the above resolution by a 15-0-0 vote.)

Board Governance Committee

Resolved [03.23] that the Board establishes a Board Governance Committee as a Committee of the Board as provided by Article XII, Section 1 of the bylaws;

Resolved further [03.24] that Hans Kraaijenbrink is appointed as the initial chair of the Board Governance Committee and Amadeu Abril i Abril, Jonathan Cohen, Masanobu Katoh, Francisco da Silva, and Linda Wilson are appointed as additional members; and

Resolved further [03.25] that, before beginning other activities, the Board Governance Committee shall evaluate what its charter should be, prepare a recommended charter and submit it to, and obtain approval of, the Board.

(The Board approved the above resolution by a 15-0-1 vote, with Mr. Mueller-Maguhn abstaining.)

Other Matters

Ombudsman Start-Up

The President reported on an approach for detailed design of a program for, and recruitment of, an Ombudsman.

CEO Search

The Board discussed ongoing negotiations with a CEO candidate. The Board gave instructions for proceeding. Because these instructions involve a personnel matter, the details of this discussion are not being made publicly available. See Article III, Section 5(2) of the bylaws.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."