Preliminary Report | Special Meeting of the Board
(Posted 19 February 2003)
At its meeting on 19 February 2003, the ICANN Executive Committee adopted the following resolutions:
Resolved [EC03.1] that the minutes of the Executive Committee meeting held on 13 August 2002 are hereby approved and adopted as presented.
Whereas, Article XIII, Section 8 of the ICANN bylaws provides that reimbursements of the President's expenses shall be approved by the Board;
Whereas, in resolution 01.109 the Board delegated to the Executive Committee the authority to approve reimbursements to the President;
Whereas, in resolution EC01.13 the Executive Committee authorized the Vice-President and General Counsel to approve advances to the President toward expenses he has incurred in connection with performance of his duties, provided that the amount advanced at any time does not exceed US$20,000;
Whereas, the President has submitted requests for reimbursement of his expenses in the amounts of US$2,023.17, US$715.42, US$2,155.78, US$474.46, US$4,359.62, US$2,399.60, and US$6,020.52;
Whereas, the Vice-President and General Counsel has reviewed these requests, found them to be appropriate, and recommended to the Executive Committee that they be approved;
Whereas, advances to the President totalling US$18,148.57 have been made with the approval of the Vice-President and General Counsel on the basis of these expenses;
Whereas, the Executive Committee has considered whether to approve the reimbursement of these expenses;
Resolved [EC03.2] that the Executive Committee, acting under the authority delegated to it by the Board in resolution 01.109, approves reimbursement to the President of the expenses incurred in the total amount of US$18,148.57.
Whereas, in resolution 03.07 the Board appointed the Interim At-Large Advisory Committee to serve, under Article XX, Section 7(5)(a) of the New Bylaws, until such time as ICANN recognizes, through the entry of a Memorandum of Understanding, the Regional At-Large Organizations (RALOs) identified in Article XI, Section 2(4) of the New Bylaws;
Whereas, the Interim At-Large Advisory Committee has requested funding of expenses for its members to travel to and from and to attend the ICANN meetings in Rio de Janeiro, Brazil, in late-March 2003;
Whereas, the President has reviewed the request and recommends that he be authorized to expend, from the 2002-2003 ICANN budget, up to US$33,000 to cover expenses of the Interim At-Large Advisory Committee members for travel to and from and attendance at the Rio de Janeiro meeting;
Whereas, the Finance Committee has stated that the necessary funds are available and recommended that these meeting expenses be funded;
Whereas, while of the view that the At-Large Advisory Committee and its related structures and organizations need to evolve to become financially self-sufficient, the Executive Committee concludes that providing this funding during the At-Large Advisory Committee's start-up period would be beneficial to the establishment of an At-Large Advisory Committee that effectively fosters informed participation in ICANN by individual Internet users;
Resolved [EC03.3] that the President is authorized to expend, from the 2002-2003 ICANN budget, up to US$33,000 to cover expenses of the Interim At-Large Advisory Committee members for travel to and from and attendance at the Rio de Janeiro meeting in late-March 2003.
Whereas, ICANN's current contract with the United States Department of Commerce for performance of the IANA functions, which has been twice extended, expires on 31 March 2003;
Whereas, on 14 February 2003 the United States Department of Commerce requested ICANN to provide a quotation (Request for Quotation No. DG1335-03-RQ-0030) for the continued performance of the IANA functions, without cost to the United States Government, for a base period extending from 1 April 2003 to 30 September 2003, with the United States Department of Commerce having the option to extend for option periods from 1 October 2003 to 30 September 2004, from 1 October 2004 to 30 September 2005, and from 1 October 2005 to 31 March 2006;
Whereas, the General Counsel has briefed the Executive Committee on the terms of the request for quotation and has recommended that ICANN enter into a renewal contract on those terms;
Resolved [EC03.4] that the President and General Counsel are authorized to submit a quotation in response to the 14 February 2003 request and to enter into a renewal contract with the United States Department of Commerce for the performance of the IANA functions on the terms stated in the Request for Quotation No. DG1335-03-RQ-0030.