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Minutes | Organizational Effectiveness Committee (OEC) Meeting

OEC Attendees: Khaled Koubaa - Chair, Avri Doria, George Sadowsky, Leon Sanchez and Matthew Shears

Other Board Member Attendee: Cherine Chalaby

Executive and Staff Attendees: Samantha Eisner, Negar Farzinnia, Larisa Gurnick, Lars Hoffmann, Wendy Profit, Charla Shambley and Theresa Swinehart


The following is a summary of discussions, decisions, and actions identified:

  1. Agenda – The Chair established the agenda for the meeting and gave an overview of the item to be discussed.
  2. Discussion on Proposed Recommendation to Board: At-Large Review – The OEC considered the recommendation that it will be making to the Board in relation to the Review of the ICANN At-Large Community Final Report (“Final Report”) by ITEMS International and the At-Large Review Recommendations Feasibility Assessment & Implementation Plan (“Feasibility Study”). ICANN organization developed an informational mapping document which was presented and approved by the OEC in December 2017, to assist the OEC in the formation of a recommendation of how to address the divide between the Final Report and the Feasibility Study, and eventually, the Board’s action on the recommendation. In response to the mapping document, the RWP formulated a set of proposals on how to address the issues identified in the Final Report, along with rationales and estimated implementation timelines (“At-Large Review Implementation Overview Proposal”), which was submitted to the OEC on 20 April 2018.

At its previous meeting on 29 May 2018, the OEC had a broad discussion on the challenges faced by the OEC in making a recommendation, when considering the findings from ITEMS International in light of the response from the organization under review; as well as issues raised in public comment and letters received from the Non-Commercial Stakeholder Group (NCSG) and the Contracted Party House (CPH). As requested, ICANN organization prepared a draft resolution and rationale for the OEC’s consideration prior to making a recommendation to the Board.

The OEC engaged an in-depth discussion on the proposed resolution and rationale and proposed some modifications to make sure that the OEC’s recommendation to the Board was accurately captured and documented.

  • Action Items:

    • ICANN organization to finalize a paper to the Board on the OEC’s recommendation, in line with OEC’s comments.
    • The OEC requested an agenda item at its upcoming meeting at ICANN62 regarding the prospect of publishing a blog post to provide additional information to the ICANN community regarding the Board’s action on the At-Large Review.

The Chair called the meeting to a close.

Published on 24 June 2018

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."