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Structural Improvements Committee Minutes

Committee members present: Harald Alvestrand, Raimundo Beca, Roberto Gaetano – chair, and Jean-Jacques Subrenat

Committee member not present and sends apologies: Rita Rodin Johnston

Staff members present: Doug Brent, Samantha Eisner, Marco Lorenzoni, Denise Michel, Margie Milam, Diane Schroeder, and Amy Stathos


The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from previous meeting.
  • Discussed Committee Charter and approved for submission to the Board Governance Committee (BGC) for discussion and recommendation to Board for approval. Action: Staff to provide approved charter to BGC.
  • Discussed upcoming schedules for organizational reviews.
  • Discussed creation of formal and consistent Organizational Review process, with focused discussion on: (i) clarifying the timing of the review cycle to allow time for implementation of recommendations prior to the commencement of a new review cycle; (ii) standardizing instructions and criteria set out in requests for proposals from consultants to perform reviews; (iii) streamlining the transparency of the process; and (iv) including a process step to analyze the effectiveness of the recommendations that were implemented. Actions: Staff to finalize per discussion and return to Committee for review and comment via email prior to Mexico City meeting. Committee to consider during Mexico meeting.
  • Discussed need to address how to resolve or implement interconnecting and/or conflicting recommendations arising from reviews of different committees or sponsoring organizations. Action: Committee to review recommendations to assist in identifying areas of conflict or concern.
  • Discussed scheduled review of ccNSO in light of potential changes to committee relating to upcoming Policy Development Process over IDN ccTLDs. Action: Staff to coordinate meeting in Mexico City with ccNSO representative(s) to discuss review process.
  • Discussed formalization of acknowledgement of receipt of the NomCom Review Working Group (WG) Report and its presentation for discussion in Mexico City. Action: NomCom Review WG Report to be presented for discussion in Mexico City.
  • Discussed meeting schedule for Mexico City.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."