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Structural Improvements Committee Meeting - Minutes

20, 22 June 2009

Committee members present: Harald Alvestrand, Raimundo Beca, Roberto Gaetano – chair, and Jean-Jacques Subrenat

Committee members not present but sends apologies: Rita Rodin Johnston

Other Board members present: Peter Dengate Thrush (21 June only) Dennis Jennings and Mike Silber (20 June only)

Staff members present: Ken Bour, Doug Brent, Samantha Eisner, Rob Hoggarth, John Jeffrey (20 June only), Marco Lorenzoni, Denise Michel, Diane Schroeder and Amy Stathos


The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from prior meeting.
  • Discussed the status and open issues relating to Stakeholder Group (SG) charters and moving forward with transitional charters so that the GNSO Council can be seated in Seoul. Voted unanimously in favor of recommending that the Board ask the SIC to provide guidance on the SG charters and present final charters for Board action in July. Further voted unanimously to recommend that the Board resolve to postpone seating the GNSO Council until the ICANN meeting in Seoul in recognition of the additional time required for community engagement on the SG charters. Staff identified where SG proposed charters deviated from principles identified by the SIC and revised charters to ensure inclusion of those principles. Action: Staff to provide revised charters to the SGs for further consideration in Sydney .
  • Discussed status of the GNSO Bylaws revisions, and potential strategies for approving the posting of Bylaws revisions to allow for approval prior to Seoul.
  • Discussed the composition of the Nominating Committee (“NomCom”) Review Working Group (“WG”). The SIC voted unanimously in favor of recommending that the Board approve the proposed composition of the NomCom Review WG (Thomas Roessler, Alejandro Pisanty, Steve Goldstein, Jonathan Cohen) and that the WG present its updated report prior to the Seoul meeting to allow for public consultation there. Action: Staff to finalize resolution and present to Board for approval.
  • Discussed status of the public comment period on the Board Review Working Group final report.
  • Discussed status of At-Large Advisory Committee (ALAC) review final report and unanimously approved a recommendation that the Board accept the report. It has unanimously approved to further inform the Board that the SIC agreed that the Board Review Working Group is requested to identify different scenarios for the size and composition of the Board, taking into consideration the recommendation from the ALAC Review Working Group report to consider the inclusion of voting seat(s) on the Board for At-Large; and to identify different scenarios for the size and composition of the Nominating Committee
  • Discussed proposed Bylaws amendments regarding organizational review cycle and voted unanimously in favor of recommending that the Board approve the posting of the proposed Bylaws amendments for public comment . Action: Staff to confirm proper terminology in proposed amendments and submit to the Board for approval.
  • Discussed SIC members’ schedules for presentations at the Sydney meeting. Action: Staff to circulate a final schedule to SIC members.
  • Reviewed staff report on running organizational reviews and related activities.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."