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Minutes – Board Risk Committee (BRC) Meeting

BRC Attendees: Bruce Tonkin – Chair; Steve Crocker, Rajasekhar Ramaraj, Mike Silber, and Suzanne Woolf

Invited Board Attendee: Katim Touray

Staff Attendees: John Jeffrey – General Counsel and Secretary; Kurt Pritz – Senior Vice President, Services; Patrick Jones, Michael Salazar, Diane Schroeder and Amy Stathos

The following is a summary of discussions, actions taken and actions identified:

  1. Reviewed and approved minutes from previous BRC meeting.

  2. Received update from staff on action items identified at previous BRC meeting. Staff confirmed work on each action item, including work on formation of the Risk Oversight Management Team and completion of the Enterprise Risk Management Guidelines, as well as coordination of outreach to the Numbers Resource Organization on IPv4 depletion issues, continuing work on risk areas related to the Affirmation of Commitments.

    1. New and Continued Actions:

      1. Staff to coordinate initial meeting of the ROMT to confirm inclusion of reporting thresholds in the team’s processes.

      2. Staff to provide BRC with report on discussions that occurred regarding IPv4 depletion issues, including at the recent IETF meeting.

      3. BRC chair to contact staff coordinating reviews related to the Affirmation of Commitments to provide further guidance on the types of risk identification that will be helpful to the BRC.

  3. Staff provided updated report on project-level risk management within the New gTLD program and risks identified within the program, with mitigation efforts also identified.

    1. Actions:

      1. After the New gTLD program is launched, staff to provide periodic status reports to the BRC regarding the assessment of actual performance measured against the assessed risks.

      2. Staff to address feasibility of adding further mitigation measures into the implementation process to address BRC members concerns, including registry failure issues, process for approval of registry agreements, and assuring direct communication with root operators.

      3. Staff developing testing plans with identified service providers for the New gTLD program to confirm proper implementation.

  4. Staff provided brief presentation on the proposed BRC workplan. BRC Chair confirmed that the next BRC meeting would be in October 2010.

    1. Action:

      1. BRC members to review and provide comments to workplan via email.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."