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Minutes | Board Governance Committee (BGC) Meeting

BGC Attendees: Becky Burr (Chair), Maarten Botterman, Ron da Silva, Khaled Koubaa, and Matthew Shears

Other Board Member Attendees:  Harald Alverstrand, Cherine Chalaby, Sarah Deutsch, Chris Disspain, Avri Doria, Lito Ibarra, Manal Ismail, Merike Kaeo, Akinori Maemura, Kaveh Ranjbar, León Sanchez, and Tripti Sinha

Invited Observers: Ihab Osman

ICANN Organization Attendees:  Susanna Bennett (SVP, Chief Operations Officer), Michelle Bright (Board Content Coordination Director), Franco Carrasco (Board Operations Specialist), Samantha Eisner (Deputy General Counsel), John Jeffrey (General Counsel and Secretary), Aaron Jimenez (Board Operations Senior Coordinator), Vinciane Koenigsfeld (Director, Board Operations), Elizabeth Le (Associate General Counsel), Cyrus Namazi (SVP, Global Domains Division), Wendy Profit (Senior Manager, Board Operations), and Amy Stathos (Deputy General Counsel)

The following is a summary of discussions, actions taken and actions identified:

  1. Committee Slating – The BGC discussed the Board Committees and Working Group slates based upon, among other things, the preferences indicated by the Board members.

  2. Status of Revisions to Board Communications Training Proposal - The Committee noted that a proposal regarding Board communications training has been developed by Lito Ibarra and León Sanchez and that some Board members have provided their comments on the proposal. The BGC Chair requested that the Committee members finalize the proposal via email.

    • Actions: Committee members to finalize proposal via email.

  3. AOB

    1. Summary of Statements of Interest – The Committee was advised that the full Board has been asked to review and provide updates if necessary, to their statements of interests disclosures for publication on the ICANN website by Sunday, 8 September 2019.

    2. Proposed Framework for Establishment and Maintenance of Board Working Groups and Caucus Groups  - The Committee noted that a draft proposed framework for establishing and maintaining Board Working Groups and Caucus Groups has been circulated. The BGC Chair asked the Committee to review the draft framework in advance of the next BGC meeting.

      • Actions: Committee members to review draft framework in advance of the next BGC meeting.
    3. Board Operational Priorities – The BGC agreed with the proposal to maintain the reporting cadence on Board Operational Priorities of each Annual General Meeting (AGM), noting the importance of keeping the AGM as the point of communication and the importance of consistency with the community.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."