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Board Governance Committee (BGC) Minutes

BGC Attendees: Dennis Jennings – chair; Rita Rodin Johnston, Ram Mohan, and Raymond Plzak

Other Board members present: Rod Beckstrom, Steve Crocker, and Bruce Tonkin (for consent agenda and Code of Conduct discussion only)

Guest: Cherine Chalaby (Board member to be seated on 10 December 2010) (for consent agenda and Code of Conduct discussion only)

Staff Attendees: John Jeffrey – General Counsel and Secretary, Diane Schroeder, and Amy Stathos


The following is a summary of discussion, actions taken and actions identified:

  1. Consent Agenda:  The BGC briefly discussed the proposed consent agenda and all voting members in attendance approved the consent agenda items.  The consent agenda approvals include:
    • Minutes:  Approval of minutes from the last BGC meeting;
    • Workplan:  Approval of the updated BGC workplan;
    • Workplan:  Approval of draft 2011 BGC workplan
    • Items for 2010-2011 BGC consideration
    • Dissolution of DCP-WG:  Approve resolution
    • NomCom Academia member selection:  Approve plan
    • Updates: BGC Cartagena Report; Annual Report on Reconsideration Requests; BGC Report to Board; Committee SOPs; collection of Board Skills; Corporate Governance Guidelines; status of 2010 Board self-evaluation; training
  2. Code of Conduct:  Committed discussed and approved Code of Conduct Annual Report.

    • Action:  Staff to post Report.
  3. Conflicts of Interest Statement:  BGC reviewed and discussed Board members’ completed conflicts of interest statements.

  4. Reconsideration Request 10-3: The BGC discussed Reconsideration Request 10-3, as amended, and made a recommendation to the Board that the Request be denied as unsupported.

    • Action:  Staff to post recommendation and put to Board for a vote.
  5. Board Committee Slating:  Discussed slating recommendations for Board Committee membership and leadership, and approved and recommended slate for Board approval.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."