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Board Governance Committee (BGC) Meeting Minutes

BGC Attendees: Dennis Jennings – chair; Steve Goldstein, Rita Rodin Johnston, Ram Mohan and Raymond Plzak

Apologies: Harald Tveit Alvestrand

Other Board members: Rod Beckstrom

Staff Members Present: Samantha Eisner, Diane Schroeder and Amy Stathos­­

ICANN General Counsel: John Jeffrey

The following is a summary of discussion, actions taken and actions identified:

  1. Discussed and unanimously approved minutes from prior meeting.
  2. Reviewed status of committee action items identified at last meeting.
    • Action:
      • Staff to coordinate agenda for next BGC meeting, including the topic of slating committee composition in advance of the Seoul meeting.
      • Staff to circulate selection procedures to BGC.
  3. Discussed status of call for expressions of interest for Nominating Committee (NomCom) Chair.
    • Action:
      • BGC to consider expressions of interest at next BGC meeting;
      • Staff to provide note at future meeting on how to formalize the process for selection of NomCom chair, including evaluation of possible need for obtaining external vetting of candidates.
  4. Received update on selection of NomCom Research and Academia member (R&A). All BGC members agreed on a recommendation to the Board for a 2010 R&A NomCom member.
    • Action:
      • Staff to provide BGC with Bylaws reference for NomCom composition at the next meeting.
  5. Discussed revisions to Conflicts of Interest policy following public comment period and BGC discussions in Sydney, including revision requiring a majority of Board directors to affirmatively invite a director with an identified actual or potential conflict to participate in deliberations on the matter. The BGC members unanimously agreed to recommend that the Board approve the Conflicts of Interest Policy as revised.
    • Actions:
      • Staff to draft a process note to provide to the Board along with the revised Policy, informing the Board that staff will endeavor to review agendas and notify the Board Chair of potential conflicts in advance of each meeting;
      • Staff to provide briefing to BGC on evolving definition of an independent director for discussion at the August BGC meeting.
  6. Discussed Board induction program creation and potential agendas for induction program.
    • Actions:
      • BGC to review proposed topics to confirm that all necessary topics are covered;
      • Staff to continue to work towards finalization of agenda.
  7. Discussed creation of future Board training programs.
    • Actions:
      • Staff to coordinate Audit training in advance of September Board retreat;
      • Staff to continue to formalize training program for next year.
  8. Discussed Board self-assessment and BGC test of online assessment system. BGC agreed to recommend that the Board adopt the tested online program, and complete full assessment of Chair and Board.
    • Action:
      • BGC Chair to pass recommendation for performing self-assessment to the Board Chair.
  9. Reviewed sample of BGC Electronic Work Plan for charting the regular work of the BGC.
    • Actions:
      • Staff to produce additional examples for BGC to demonstrate additional status reporting;
      • Staff to modify system and reporting to address additional functionality and content concerns.
  10. Discussed BGC’s role in consideration of Board and Chair remuneration.
    • Actions:
      • Staff to provide additional information on community comments on the proposal arising out of the Board Review Working Group Report;
      • Staff to revise suggested process for consideration of compensation-related issues;
      • Staff to prepare additional materials for review.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."