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Board Governance Committee (BGC) Meeting Minutes

BGC members present: Roberto Gaetano, Steve Goldstein, and Dennis Jennings – chair

BGC member absent and sends apologies: Rita Rodin Johnston

Staff Members Present: Samantha Eisner, John Jeffrey, Diane Schroeder and Amy Stathos


The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from prior meeting.
  • Discussed tools to allow intercessional approval of minutes, which will allow for faster posting to the community and provide a model for other Board committees. Action: Staff to provide assistance in use of Board online tools to allow for intercessional approval.
  • Discussed status of Committee action items identified at prior meeting. Action: Staff to send reminder to committee member about action from prior meeting.
  • Discussed slating of new Board members to Board Committees and reviewed the membership needs of Board Committees. Action: Chair to consult with Board members and liaisons regarding suggested slating to committees, so the committee can recommend slate to the Board for approval in Sydney.
  • Discussed revisions to Board Committee and Leadership Selection Procedures . BGC unanimously approved revisions. Action: Staff to present to Board for approval.
  • Discussed revised proposed Standard Operating Procedures for Communications with Board. Action: Staff and BGC to review latest revisions by chair and work towards online approval of document prior to Sydney.
  • Discussed and received staff updates on Board training programs, including potential topics for upcoming training sessions.
  • Discussed process for selecting the Nominating Committee (NomCom) Chair and the NomCom research and academia representative. Actions: Staff to post a call for expressions of interest for serving as NomCom Chair; BGC members to undertake outreach to seek interested community members for both positions.
  • Discussed the process for the Board self-assessment. Action: Staff to facilitate engaging company for use of self-assessment tools; BGC to then engage in trial of self-assessment tools to determine if tools sufficient for use by Board as a whole.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."