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Board Governance Committee (BGC) Minutes

BGC members present: Roberto Gaetano, Steve Goldstein, Dennis Jennings – chair, and Rita Rodin Johnston

BGC member absent and sends apologies: Demi Getschko

Staff Members Present: Samantha Eisner, John Jeffrey, Diane Schroeder and Amy Stathos


The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from prior meeting.
  • Discussed status of Committee action items identified at prior meeting.
  • Discussed revisions to Board Governance Committee Procedures for Board Nominations to reflect comments from Board and revisions to questionnaire for incoming members. BGC approved the questionnaire. Action: Staff to make further revisions to procedure document.
  • Discussed process for identifying Committee positions for new Board members. Action: Committee Chair to provide recommendations to BGC after receipt of information from incoming members.
  • Discussed tools for tracking of BGC work plan. Action: Staff to provide information to BGC on tracking system and an example of a potential solution, both for BGC feedback; Staff to discuss further with Committee Chair at Board retreat; Staff to provide BGC members with Outlook calendar meeting notifications and research additional tools for calendar integration.
  • Discussed revised proposed Standard Operating Procedures for Communications with Board. Action: BGC to review and provide feedback to Staff via email.
  • Discussed Board induction and training programming and materials. Action: Staff to review training proposals and provide feedback to BGC; Staff to solicit input from Board on idea of training program in Sydney; Staff to review creation of reference library for Board and to provide further information to BGC regarding policies on member expenditures for educational materials; Committee Chair to discuss timing of future training sessions with Board Chair.
  • Discussed process for Board self-assessment. Action: Committee Chair to review documents and produce a proposal for BGC review and comment.
  • Discussed BGC role in identifying Board needs for experience profiles of incoming members. Action: BGC to continue discussion at next meeting.
  • Discussed process for identifying Chair and research and academic representative to the Nominating Committee. Action: Staff to provide BGC with a description of past practices.
  • Discussed BGC role in providing strategic advice to the Board regarding efficiencies in working within a growing multi-stakeholder organization. Action: Committee member to draft note for BGC review and discussion.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."