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Board Governance Committee (BGC) Minutes

BGC members present: Roberto Gaetano, Demi Getschko, Steve Goldstein, Dennis Jennings – chair, and Rita Rodin Johnston

Staff Members Present: Samantha Eisner, John Jeffrey, Diane Schroeder and Amy Stathos


The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from prior meeting.
  • Discussed status of Committee action items identified at prior meeting.
  • Discussed revised Conflicts of Interest (COI) Policy, and unanimously approved recommendation to Board to approve for public comment. Action: Staff to revise COI Policy pursuant to BGC comments, and present to ICANN Board for approval to post for public comment.
  • Discussed revisions to Board Committee and Leadership Nomination Procedures and unanimously approved recommendation to Board for approval. Action: Staff to present to Board for approval.
  • Discussed BGC work plan for upcoming year. Action: Staff to provide BGC samples of potential project planning platforms.
  • Discussed proposed Standard Operating Procedures for Communications with Board. Action: Staff to update materials and to provide BGC with further information on proposed parameters and workflow procedures.
  • Discussed Board induction and training materials. Action: Committee Chair and Staff to continue work on outlining the training process and identify suggested topics for next training; Staff to continue to work to enhance induction program.
  • Discussed process for Board self-assessment. Action: Committee Chair to re-circulate information on potential tool for Committee members to provide feedback and comments.
  • Discussed status of Ombudsman Framework public comment period and BGC role related to Ombudsman office.
  • Discussed process for providing Nominating Committee with information relating to skills for Board member nominees.
  • Thanked Demi Getschko for service to the BGC and Board.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."