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Board Governance Committee (BGC) Minutes

BGC members present: Roberto Gaetano, Demi Getschko, Steve Goldstein, Dennis Jennings – chair, and Rita Rodin Johnston

Staff Members Present: Samantha Eisner, John Jeffrey, Diane Schroeder and Amy Stathos­­


The following is a summary of discussion, actions taken and actions identified:

  • Discussed and unanimously approved minutes from prior meeting.
  • Discussed additional revisions to language common to all committee charters and unanimously approved motion to recommend that the Board approve the charters for the IANA Committee, the Public Participation Committee, the Risk Committee and the Structural Improvements Committee subject to minor revisions by each committee.
  • Discussed BGC Charter and unanimously approved motion to recommend that the Board approve the revised BGC charter.
  • Discussed process for slating new Board members to Board committees. Action: Chair to contact incoming Board members and Board committee chairs to assess needs and interests; Staff to circulate nomination procedures and revised questionnaire to committee and committee to provide Staff with suggested revisions.
  • Discussed revision of Conflicts of Interest Policy and communication tools for reminding Board members of Conflicts of Interest Policy. Action: BGC to provide Staff with final edits to the revised Conflicts of Interest Policy; Staff to communicate reminders of policy when appropriate.
  • Discussed Board member training. Action: Staff to circulate a questionnaire to BGC and then to Board members to use for assessment of training needs and forming of future training programs.
  • Discussed BGC work plan for upcoming year. Action: BGC to identify expected goals arising from charter for inclusion in work plan and provide to Staff; Staff to locate better tools for creation and tracking of work plan.
  • Discussed process for Board self-assessment. Action: Committee Chair to review potential tool and circulate to committee members.
  • Discussed new items for inclusion on next meeting agenda.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."