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Board Governance Committee (BGC) Minutes

7 January 2009 at 16:00 UTC

BGC members present: Roberto Gaetano, Dennis Jennings - chair, Rita Rodin Johnston and Steve Goldstein

BGC member not present and sends apologies: Demi Getschko

Staff Members Present: John Jeffrey, Diane Schroeder and Amy Stathos­­


The following is a summary of discussion, actions taken and actions identified:

  • Approved minutes from 3 December 2008 meeting (with one abstention).
  • Discussed revisions to BGC charter and common language for all charters. Action: Committee to comment via email on language within next week.
  • Discussed Board Governance Committee Procedures for Board Nominations and suggested revisions to include reference to liaison roles on committees. Agreed that while liaisons may participate in committees, at this point liaison participation will not count toward quorum and liaisons will not vote. Action: Staff to revise Procedures per discussion and distribute to committee. The committee will use revised Procedures when slating new mid-term seated Board members to committees and will then re-visit suggestions for further revisions, if any.
  • Discussed process and value of performing Board member skill assessment at this point given status of Board Review working group. Action: Staff to distribute sample assessment tools for committee review and discussion at future meeting.
  • Discussed Board member training. Action: Staff to develop and distribute short memo with suggestions for gathering and maintaining training materials for access by Board members and topics for in-person training during retreats.
  • Discussed Ombudsman Framework and Ombudsman’s further response to suggested revisions made during last committee meeting. Action: Staff to further discuss BGC comments with Ombudsman and present results of those discussions at future BGC meeting and to draft paragraph re: Ombudsman budget and financial controls for inclusion in Framework or as stand alone document.
  • Discussed Standard Operating Procedures for Committees: Action: Staff to publish to all committees as version 1, noting that it is work in progress.
  • Briefly discussed concept of Stakeholder Relationships. Action: Committee to consider issues and discuss at future BGC meeting.
Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."