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Minutes | Board Finance Committee (BFC) Meeting

BFC Attendees: Maarten Botterman, Ron da Silva (Chair), and Danko Jevtovic

BFC Apologies: Khaled Koubaa and Tripti Sinha

Other Board Member Attendees: Avri Doria

ICANN Org Attendees: Michelle Bright (Board Content Coordination Director), Susanna Bennett (SVP, Chief Operations Officer), Xavier Calvez (SVP, Chief Financial Officer), Franco Carrasco (Board Operations Specialist), Sally Newell Cohen (SVP, Global Communications), Sally Costerton (Sr Advisor to President & SVP, Global Stakeholder Engagement), Becky Nash (VP Finance), Elizabeth Le (Associate General Counsel), David Olive (SVP, Policy Development Support), Wendy Profit (Manager, Board Operations), Shani Quidwai (Director of FP&A), Nick Tomasso (VP, Global Meetings Operations & Managing Director – Middle East & Africa), and Mary Wong (Vice President, Strategic Community Operations, Planning and Engagement)


The following is a summary of discussions, actions taken and actions identified:

  1. BFC Workplan – The BFC reviewed its Workplan, which is on target.
  2. Contracting Approvals – The BFC discussed the following contracting approvals.

    1. ICANN Meeting Venue Contracts – The BFC received a briefing from ICANN org personnel on its recommendations for meeting venues the ICANN 70 March 2021 and ICANN 71 June 2021 ICANN 71 Public Meetings. ICANN org performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Location Selection Criteria. Based on the proposals and analysis, ICANN org has identified Cancun as the appropriate venue for ICANN 70 and The Hague for ICANN 71. The BFC noted that the recommended venues are cost effective and are aligned with ICANN's overall cost saving strategy for meetings. Upon discussion, the BFC approved a recommendation to the Board to authorize the President and CEO, or his designee(s), to enter into, and make disbursement in furtherance of contracts for Cancun for ICANN 70 and The Hague for ICANN 71.

      • Action: ICANN org to prepare materials for Board consideration at its next meeting.
    2. Legal Fees – The BFC approved a recommendation to the Board to approve payment of the February 2019 legal fees invoice. The BFC requested more visibility ahead of time for fees that are anticipated to exceed US$500K.

      • Action: ICANN org to prepare materials for Board consideration at its next meeting.
    3. ITI Contracting Approval - The BFC approved a recommendation to the Board to delegate to the President and CEO, or his designees, the authority enter into two additional contracts with Publicis.Sapient for the Information Transparency Initiative (ITI) User Experience (UX), User Interface (UI), Information Architecture (IA), Navigation, Tree Testing, and Analytics design and implementation. The BFC noted that contracting amount has already been approved by the Board in October 2017, but the vendor for which the costs were approved is no longer available and thus this is a request for approval of a new vendor.

      • Action: ICANN org to prepare materials for Board consideration at its next meeting.
  3. FY20 ICANN Operating Plan and Budget (FY20 OP&B)

    1. Supporting Organization (SO) and Advisory Committee (AC) Additional Budget Requests ICANN Operating Plan and Budget – The BFC received a briefing on the additional budget requests submitted by the SOs and ACs for the FY20 OP&B. A total of 32 Requests were submitted by 12 different organizations and evaluated by ICANN org. Based upon its careful evaluation, ICANN org recommends, and the BFC agrees, that the Board approve 14 requests for a total of US$304K as part of the approval of the FY20 OP&B.

      • Action: ICANN org to prepare materials for Board consideration at its next meeting.
    2. Public Comment Overview – The BFC received a briefing on the comments received from the FY20 OP&B public comment period. The largest categories that received public comments were financial management, budget development process, document structure and content, community support and funding, large projects/initiatives, the Reserve Fund, policy development, ICANN org headcount, overall funding, and community outreach and engagement programs. ICANN org consulted with the community during ICANN 64 to better understand some of the comments received. Following evaluation of the public comments submitted and community feedback, ICANN org recommended that the draft FY20 OP&B remain unchanged. The BFC agreed that all public comments have been adequately addressed by ICANN org and that no changes are required to the FY20 OP&B. The BFC then approved a recommendation to the ICANN Board the approval of the ICANN FY20 OP&B and the Five-Year Operating Plan Update.

      • Action: ICANN org to prepare materials for Board consideration at its next meeting.

Published on 30 May 2019

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."