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Minutes – Board Finance Committee (BFC) Meeting

BFC Attendees: Sébastien Bachollet, Rajasekhar Ramaraj – Chair; and George Sadowsky

Apologies: Cherine Chalaby

Other Board Attendees: Steve Crocker and Katim Touray

Staff Members Present: Akram Atallah – Chief Operating Officer; Kurt Pritz – Senior Vice President, Services; Juan Ojeda; Diane Schroeder and Amy Stathos


The following is a summary of discussions, actions taken and actions identified:

  1. Minutes – Reviewed and approved minutes from BFC meeting held on 13 March 2010.

  2. Brussels Office Space – Staff provided a report on status of office space in Brussels. The BFC discussed the benefits of purchasing office space as opposed to continuing to rent office space, including issues surrounding insurance and ICANN's overall plans for internationalization. Some BFC members suggested that such discussions may be premature and should follow a thorough discussion of ICANN's internationalization strategy.

    • Action: Staff to ensure report on internationalization is provided to Board for consideration, and Board to discuss internationalization strategy before any office location or purchase decisions are finalized

  3. 401(k) Planning Committee – Staff provided brief presentation on formalization of the 401(k) Planning Committee. The BFC discussed the role the planning committee is serving and the possible need for a Board review path. The BFC recommended that the Board resolve to formalize the planning committee.

    • Action: Staff to present resolution to the Board for approval at its next meeting.

  4. Registrar Accreditation Application Fee – Staff provided a report on the incremental increases in cost to process applications and fact that the current application fee was established in 2001. The BFC discussed the cost-recovery nature of the fees and support for the incremental cost increase. The BFC approved, with one abstention, a recommendation that the Board approve the increase in the Registrar Accreditation Application Fee.

    • Action: Staff to present the resolution to the Board for approval, which should include a request that staff do an analysis of all registrar application processing fees to ensure all cost are captured

  5. Other Business – The BFC briefly discussed ensuring that there were funds in the contingency line item of the budget to cover Board member compensation if the Board later determines, after significant consideration of all necessary steps and processes, that Board member compensation is in the best interest of the organization. The BFC further discussed that the budget for Board members will be presented for consideration at a future meeting.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."