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Audit Committee (AC) Meeting Minutes

AC Attendees: Erika Mann - Chair; Steve Crocker and Gonzalo Navarro

Invited Attendees: Judith Vasquez; two representatives from Independent Audit Firm of Moss Adams

Staff Attendees: Akram Atallah – Chief Operating Officer; Xavier Calvez – Chief Financial Officer; John Jeffrey – General Counsel and Secretary; Juan Ojeda, Diane Schroeder, and Amy Stathos

  1. Preliminary Report – The AC approved the Minutes from the last committee meeting.

  2. Executive Session Interviews – The AC discussed the best practice of conducting executive session interviews with senior and key staff members. The AC agreed that they would, and they did, interview the new CFO at the end of this meeting.

    • Action:

      • AC to interview CFO at end of AC meeting.

      • Staff to prepare recommendations for other executive session interviews at upcoming AC meetings based on current activities, with intent that the President and CEO be one of the interviews at either the Costa Rica or Prague meeting.

  3. Work plan – Staff provided a report on the development of the work plan. The AC specifically discussed the work plan in terms of how to document all internal controls with the goal of enhancing those controls and having more structure on use of internal audit function.

    • Action:

      • By end of calendar year, staff to make recommendation on framework for documenting internal controls, with identification of where there should be more structure on use of internal audit function, including a hierarchy of more important areas for audit.

      • Once determinations are made and plan is finalized, ICANN to share with external auditors for information.

  4. Best Practices – The AC discussed analysis of various financial reporting compliance standards, including international standards, to determine which of those standards ICANN should or could follow as a best practice, in addition to those that ICANN must follows. The AC also discussed the best use of the financial advisor that has been selected.

    • Acton:

      • Staff to document the standards that we must follow and why.

  5. Other Business - The AC discussed the scope of its responsibilities being limited to audit of the financial functions of the organization. The AC also discussed the process for addressing issues that have been raised that might not be within the scope of the AC responsibilities.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as"""" is not an IDN."