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Minutes – Audit Committee (AC) Meeting

BGC Attendees: Steve Crocker, Rita Rodin Johnston – Chair, and Erika Mann

Other Board Attendee: Gonzalo Navarro

Staff attendees: Akram Atallah – Chief Operating Officer; John Jeffrey – General Counsel and Secretary; Samantha Eisner, Juan Ojeda, Diane Schroeder and Amy Stathos


The following is a summary of discussions, actions taken and actions identified:

  1. Minutes – Reviewed and approved minutes from prior AC meeting.

  2. Workplan – Reviewed proposed workplan for the remainder of 2011 and discussed the purpose behind the various items of work.

    • Actions:

      • Staff to consider how to continue to provide the new AC chair with graphical representations of status of AC work.

      • AC to hold executive session with General Counsel.

  3. Independent Audit status – Received update on FY11 Independent Audit status and the work of the Independent Auditors.

  4. Form 990 – Received update on the completion of the Form 990 for FY10 and subsequent posting, as well as the preparation of a forthcoming FBAR filing.

  5. Independent Financial Advisor to the Audit Committee – Reviewed status of the search for an Independent Financial Advisor to the Audit Committee and reached an agreement on a selected candidate. The AC approved a recommendation to direct the CEO to enter into negotiations and a contract with the selected candidate. Discussions with the selected candidate should proceed to allow the Advisor to perform work at the direction of the AC related to the rollout of the new financial reporting system.

    • Actions:

      • Staff to notify selected candidate and proceed to negotiations.

      • Staff to provide AC with opportunity to review the proposed contract prior to completion.

  6. Upgrade of Financial Reporting System – Received update on status of the financial reporting system upgrade to Great Plains. Staff reported that the Phase 1 of upgrade is on target to go live on 1 July 2011 to correspond with the beginning of FY12.

    • Actions:

      • Staff to keep the AC apprised on the progress of the launch of the new financial reporting system.

      • AC to include queries relating to the new financial reporting system in discussions with the Independent Auditors.

  7. Process Improvements – Received update on process improvement initiatives underway to enhance internal controls, including payroll, travel and expense automation processes.

  8. Any other business – The departing AC Chair noted the significant work already achieved to improve internal controls and processes. The AC and staff thanked the AC Chair for her service.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."